Procurement Specialist

Pedernales Electric Cooperative•Johnson City, TX

6d•$29•Hybrid

About The Position

The Procurement Specialist coordinates and conducts procurement and contract initiation, monitoring, and compliance activities in accordance with procurement and contracting policies and procedures. The role uses procurement and ERP software to support sourcing, purchase orders, contracts, and requisitions, and provides strategic procurement guidance to business units. It also manages vendor performance and contract life cycles, supports competitive procurement and negotiations, and helps ensure quality work and responsive customer service. The position is based at Pedernales Electric Cooperative headquarters in Johnson City, Texas, with hybrid work options available. The role may involve travel and may require working more than 40 hours per week. The position is open until filled.

Requirements

High school diploma or equivalent.
Three years of related experience.
Knowledge of purchasing methods and procedures, laws, and regulations.
Knowledge of local and national market practices and pricing methods.
Knowledge of merchandise receiving and invoicing procedures.
Proficient operation of personal computers and associated software.
Time-management skills and ability to prioritize and manage changing priorities.
Ability to anticipate, identify, analyze, and resolve conflicts and problems.
Ability to absorb and apply procurement procedures, laws, and regulations.
Ability to interpret information and write specifications for a variety of commodities and services.
Ability to establish and maintain effective working relationships.
Clear and effective verbal and written communication skills.
Ability to evaluate potential bidders' and vendors' financial, production, and delivery capabilities.
Ability to analyze and interpret data related to commodity and equipment purchases.
Ability to interpret, evaluate, and apply internal controls to a procurement system.
Ability to understand contract-management data, documents, and reports.
Ability to understand and interpret financial and cost-accounting data.
Ability to negotiate, evaluate, and monitor contracts for vendor compliance and the need for changes.

Nice To Haves

Certified Professional in Supply Management (CPSM) certification preferred.

Responsibilities

Use procurement software to prepare competitive sourcing events.
Use ERP software to prepare purchase orders and contracts, assist business units with requisitions, and resolve software issues.
Manage vendor performance, including business review meetings, satisfaction surveys, and corrective action plans.
Prepare and manage contracts to ensure terms accurately reflect business objectives, comply with legal, risk, and insurance requirements, record changes accurately, and align performance with written obligations.
Plan, administer, and execute procurement processes, including developing specifications and scopes of work and pricing matrices, coordinating with departments, finalizing solicitations, tabulating bids and proposals, and facilitating evaluation and selection.
Research products and vendors for goods and professional and non-professional services to assess market volatility, price trends, availability, alternatives, and potential problems or opportunities.
Conduct procurement planning and market research, including selecting solicitation methods, developing scopes of work and pricing approaches, and identifying vendors to invite.
Prepare award recommendations with business partners for management review.
Conduct negotiations to maximize business value, including setting strategies with business units, conducting multiple negotiation rounds, and pursuing superior offers, best and final offers, and counteroffers.
Plan contract life cycles, including planning, research, performance evaluation, and quality procurement within required timeframes to maintain service continuity and avoid business disruption.
Provide strategic procurement advice to business units to maximize value, comply with procurement policy, and promote competitive procurement.
Assist with workflow management and conduct peer quality-control reviews to support high-quality work and responsive customer service.
Assist in developing training modules, train and mentor employees on purchasing policies and procedures, and assist with supplier training.
Communicate purchasing policies and procedures and provide technical guidance.
Prepare written reports, presentations, and debriefings.
Maintain the security of confidential information and stay current with technology advances.
Demonstrate regular and prompt attendance and perform other related duties as assigned.