Procurement Specialist (Executive I)

State of Illinois•Springfield, MO

1d•Onsite

About The Position

This position serves as a Procurement Specialist for the Department of Innovation & Technology (DoIT) in planning, executing, controlling, and evaluating the operation and processing of purchases under the assigned portfolio, including receiving and analyzing purchase requests. In this role, you will provide technical assistance and guidance to management, end users, and supporting personnel in determining the technical specifications for the solicitation. Additionally, you will process procurements through the State of Illinois electronic procurement system, including the preparation and processing of requisitions, bids, and purchase orders, pursuant to applicable statutory, regulatory, and policy requirements.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.
Requires one (1) year of responsible administrative experience in a public or business organization.
Requires one (1) year professional experience in administrative work involving fiscal, procurement, or contracting functions, including receiving and analyzing purchase requests, organizing and processing procurements, preparing requisitions or purchase orders, and supporting compliance with statutory, regulatory, or policy requirements.
Requires one (1) year of professional experience working in the application or administration of the Illinois Procurement Code, including selecting appropriate source selection, processing small purchases or releases off master contracts, and verifying procurements follow required procedures.
Requires one (1) year of professional experience using an electronic procurrent system, including preparing and processing requisitions, bids, and purchase orders, including tracking procurement activity and verifying accurate processing in alignment with applicable requirements.

Nice To Haves

One (1) year professional experience in administrative work involving fiscal, procurement, or contracting functions, including receiving and analyzing purchase requests, organizing and processing procurements, preparing requisitions or purchase orders, and supporting compliance with statutory, regulatory, or policy requirements.
One (1) year of professional experience working in the application or administration of the Illinois Procurement Code, or experience in a purchasing department in a private or other government setting, including selecting appropriate source selection, processing small purchases or releases off master contracts, and verifying procurements follow required procedures.
One (1) year of professional experience using an electronic procurrent system, including preparing and processing requisitions, bids, and purchase orders, including tracking procurement activity and verifying accurate processing in alignment with applicable requirements.
One (1) year of professional experience providing technical assistance to management, end users, or support staff in developing procurement specifications, including gathering requirements, advising on solicitation needs, and assisting in the design of technical or functional specifications.
One (1) year professional experience in IT-related procurement, including consulting with end-users to determine technical specifications, developing procurement documents for technology needs, analyzing vendor responses, and preparing contracts.
Extensive knowledge of state procurement methods and procedures, including understanding source selection processes, statutory and regulatory requirements, vendor engagement, Business Enterprise Program (BEP) considerations, audit and FOIA documentation practices, and current developments in state procurement operations or similar.
Ability to analyze complex administrative or procurement related challenges, identify root causes, and implement strategic result-driven solutions that enhance operational efficiency and organizational effectiveness.
Ability to develop and maintain cooperative working relationships with staff, managers, executives, and external stakeholders, fostering collaboration in resolving sensitive issues and supporting subordinate team members or project staff.
Demonstrated verbal and written communication skills to preset administrative/procurement information clearly and precisely to diverse stakeholders including executives, managers, staff, and external/internal auditors.
Demonstrated organizational and time management skills with the ability to manage multiple concurrent procurement or administrative projects, meet mandated deadlines, and prioritize urgent compliance or purchasing issues in a fast-paced environment.

Responsibilities

Under direction, serves as a Procurement Specialist for the Department of Innovation & Technology (DoIT) planning, executing, controlling, and evaluating the operation and processing of purchases under the assigned portfolio, including receiving and analyzing purchase requests.
Processes procurements through the State of Illinois electronic procurement system, including the preparation and processing of requisitions, bids, and purchase orders, pursuant to applicable statutory, regulatory, and policy requirements.
Meets and confers with agency managers and end users in the administration of procurements for the assigned portfolio, including collaborating with end users and vendors to complete all necessary documentation for procurements.
Monitors and tracks assigned transactions and reports to Infrastructure Portfolio Manager and other VMO and DoIT staff on assigned transactions and activities, including utilizing required systems for tracking of work in the assigned portfolio as assigned by the Infrastructure Portfolio Manager.
Assists other portfolio staff with research and record gathering tasks, at the direction of the Infrastructure Portfolio Manager including, but not limited to, annual reports, Freedom of Information Act (FOIA) requests, and audit requests.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Competitive Group Insurance benefits including health, life, dental and vision plans.
Flexible work schedules (when available and dependent upon position).
10-25 days of paid vacation time annually (10 days for first year of state employment).
12 days of paid sick time annually which carry over year to year.
3 paid personal business days per year.
13-14 paid holidays per year dependent on election years.
12 weeks of paid paternity leave.
Pension plan through the State Employees Retirement System.
Deferred Compensation Program – voluntary supplemental retirement plan.
Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.