Procurement Specialist

Arizona Department of Administration • Phoenix, AZ

6d • $57,986 - $67,099 • Hybrid

About The Position

Management of the entire procurement process in the area of assigned commodities/services of a complex and technical nature. Working under general supervision, develops, negotiates, awards, and administers contracts, agreements, and leases. Analyzes and interprets technical data, policy and regulatory information to plan and coordinate procurement and contract activities.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

• Arizona Procurement Code, Commodity Codes, Federal Antitrust Laws, and Federal Acquisition Regulations as well as knowledge of the ADOT and State procurement process.
• ADOT organizational structure and various ADOT and State policies and procedures.
• Considerable knowledge of procurement and accounting software as well as word processing, spreadsheet, and database applications.
• Considerable skills in project management, negotiation, and research and analysis are required.
• Communication and time management skills.
• Skill in interpretation of laws, rules and regulations pertaining to the lawful procurement of goods and services.
• Excellent public contact/customer service skills and verbal and written communication skills.
• Computer skills in various software programs including Google Workspace, MS Word, Excel, Access; Advantage; E-procurement System.
• Ability to plan, organize, coordinate, and prioritize activities to best meet department needs.
• Negotiate and problem solving ability.
• Maintain confidentiality with purchasing and procurement details.
• Driving or the use of a vehicle as an essential function of the job.
• Possess and retain a current, valid class-appropriate driver’s license.
• Complete all required training.
• Successfully pass all necessary driver’s license record checks.
• Maintain acceptable driving records.
• Complete all required driver training.
• Maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11) if operating a personally owned vehicle on state business.
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• Bachelor's degree in supply chain management or other related field, training from professional associations or higher education in public procurement or related fields.
• Procurement certification, i.e., Certified Professional Public Buyer; Certified Public Purchasing Officer, or other public procurement certification.
• One + year of experience working in public sector in areas of related responsibilities such as sourcing, purchasing & contract.

Responsibilities

• Process Procurement requisitions.
• Prepare, issue, open, evaluate, and award complex solicitations.
• Conduct presentations, negotiate request best and final offers, evaluate/award.
• Conduct various meetings with customers, pre-bid/offer conferences with vendors and evaluation committee meetings.
• Participate in focus group meetings.
• Provide timely assistance to customers in developing complex technical and performance specifications in areas of specialization.
• Provide courteous, responsive assistance to customers.
• Recognize issues and identify actions and address them within the applicable statutes and rules.
• Elevate to supervisor when necessary.
• Effectively and efficiently administer resultant contracts in accordance with contractual provisions.
• May conduct post award meetings.
• Timely contract extension or re-bid.
• Analyze requests, authorize and effectuate applicable contract amendments/change orders.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level