Procurement Specialist

Crunch Fitness•Austin, TX

25d

About The Position

The Procurement Specialist – Operations supports the scaling and operationalization of UDT’s center-led procurement function and execution of its Source-to-Pay strategy across indirect spend categories, including technology, professional services, facilities, and retail/COGS. The role helps implement the Ramp procurement platform, execute sourcing events, and manage retail and COGS purchasing. It is a high-visibility position that calls for analytical judgment, decisive action, ownership of outcomes, and the ability to bring structure to ambiguity. Part of the centralized Procurement Department under Finance, the specialist supports the Director of Procurement in building and operating the procurement function. The position contributes to cost control, supplier accountability, and operational readiness across UDT’s growing club network. Success includes effective adoption of the procurement platform, well-documented competitive sourcing and award decisions, system-managed retail order guides, actionable spend data, stronger purchase-order and approval compliance, and responsive service to internal stakeholders. The role includes supporting platform implementation and administration; maintaining catalogs, supplier and item data, and purchasing workflows; coordinating competitive sourcing events; running day-to-day retail product purchasing; administering supplier and contract records; and producing spend, category, and savings analyses. Travel is little to none. The position offers salaried flexible PTO, paid holidays, and a free gym membership; subsidized health, dental, and vision coverage is offered for full-time positions.

Requirements

At least 3 years of experience in procurement, purchasing, supply chain, or a closely related operational role.
Demonstrated experience supporting or executing competitive sourcing events (RFQ/RFP) across multiple spend categories.
Strong analytical skills, including Excel proficiency and comfort with large datasets, pricing models, and spend analysis.
Experience with procurement or ERP platforms such as Ramp, Coupa, Jaggaer, SAP Ariba, or equivalent.
Ability to manage multiple concurrent workstreams and competing deadlines without losing accuracy or follow-through.
Strong written and verbal communication skills, including the ability to present findings clearly to non-procurement audiences.
High personal accountability, including finishing work and escalating potential issues before they become problems.

Nice To Haves

Experience in a multi-unit retail, hospitality, fitness, or franchise operating environment.
Exposure to Source-to-Pay platform implementations or system rollout projects; Ramp experience is a plus.
Bachelor’s degree in Supply Chain, Business, Finance, or a related field, or equivalent hands-on experience.
Lean, Six Sigma, or process-improvement background.

Responsibilities

Support end-to-end implementation of the Source-to-Pay procurement platform, including catalog setup, approval workflow configuration, and user onboarding.
Drive purchase-order compliance through stakeholder training, clear guidelines, and adherence monitoring.
Manage eProcurement catalogs and maintain accurate, current vendor and item data aligned with approved supplier agreements.
Identify and escalate unauthorized purchasing patterns and support process improvements to close compliance gaps.
Serve as day-to-day system administrator and internal resource for platform questions and issue resolution.
Support competitive RFx activities across indirect spend categories, including technology, professional services, facilities, and MRO.
Prepare bid packages, supplier scorecards, and comparative analyses to support structured award decisions.
Coordinate supplier outreach and response timelines; ensure bids are received, documented, and evaluated consistently.
Maintain sourcing-event records and audit-ready documentation.
Track savings against pre-bid benchmarks and contribute to savings reporting.
Own day-to-day retail product purchasing, including supplement, beverage, snack, and merchandise ordering across club locations.
Manage system-driven order guides with Operations and Accounting to support product availability and inventory compliance.
Monitor supplier performance against delivery commitments, pricing terms, and fill-rate targets.
Identify supplier-consolidation, SKU-standardization, and value-capture opportunities with the Director of Procurement.
Maintain supplier databases, contract registers, and certificates-of-insurance trackers across assigned categories.
Assist with supplier onboarding and confirm required documentation, insurance, and compliance before first purchase.
Monitor contract renewal dates and flag upcoming expirations.
Support resolution of invoice discrepancies, pricing disputes, and supplier performance issues.
Maintain clean, current spend and master data across managed categories.
Generate spend reports, category summaries, and savings-tracking updates for Procurement and Finance.
Analyze spend patterns and anomalies and identify consolidation opportunities.

Benefits

Salaried flexible PTO.
Paid holidays.
Subsidized health insurance coverage, including health, dental, and vision, for full-time positions.
Employer-paid basic life and AD&D insurance.
HSA.
Short-term disability.
Voluntary supplemental life insurance for employee, child, and spouse.
Free gym membership.
Competitive pay.
Career advancement opportunities.