Procurement Specialist (Biotechnology)

PharmaEssentia U.S.A.•Bedford, MA

10d•$35 - $45•Onsite

About The Position

The Procurement Specialist will be responsible for managing the end-to-end procurement lifecycle ensuring timely sourcing, purchasing, and vendor and contract management of goods and services that support research, development, and operational activities. This role ensures cost-effective purchasing while maintaining compliance with internal policies, quality standards, and regulatory requirements.

Requirements

Bachelor’s degree in Supply Chain, Business, Life Sciences, or related field (or equivalent experience)
2-5 years of procurement or purchasing experience, preferably in biotech, pharma, life sciences, or regulated industries
Familiarity with laboratory supplies, scientific equipment, or research services
Strong organizational, communication, and negotiation skills
Prior experience/knowledge on ARIBA and SAP S4/HANA platform, Microsoft Office Suite

Nice To Haves

Knowledge of supplier qualification and quality documentation
Experience working in early-stage or fast-growing biotech companies
Proficiency in Excel pivot tables, V-Lookup, etc.

Responsibilities

Process purchase requisitions and issue purchase orders for laboratory supplies, equipment, consumables, and services, including administrative supplies and services
Source and evaluate vendors for scientific, technical, and operational needs
Obtain and compare quotes to ensure best value, quality, and delivery timelines
Track order status, deliveries, and resolve discrepancies or issues
Invoice Submission and Validation Support by reviewing and reconciling invoices
Manage and maintain relationships with approved vendors and suppliers
Maintain accurate supplier records, certifications, and related documentation
Lead supplier qualification, onboarding, and periodic re-evaluation in compliance with quality and regulatory standards
Monitor supplier performance and escalate risks as needed
Maintain accurate and complete contract records and related documentation
Monitor contract expiration dates and proactively manage renewal timelines
Ensure supplier compliance with contractual terms, pricing agreements, service-level agreements, company policies, and all agreed obligations, deliverables, milestones, and commercial commitments.
Ensure purchasing activities comply with company SOPs, requirements (as applicable), and financial controls
Maintain accurate procurement records, supplier performance, contract list, documentation, and audit-ready files
Support internal and external audits related to procurement activities
Analyze supplier quotations, pricing trends, and total cost of ownership
Identify and execute cost-saving, cost-avoidance, and cost and service improvement opportunities
Track procurement savings, provide procurement reports and prepare periodic spend reports
Purchasing forecasts
Partner with R&D, Finance, and Operations teams to forecast needs and align purchasing priorities
Assist with inventory management and demand planning for critical materials
Develop and maintain BPM and SAP Ariba system user manuals, standard operating procedures, and training materials; conduct periodic refresher training and system onboarding for new employees
Identify system and process improvement opportunities and coordinate system enhancements to improve efficiency, accuracy, and user experience to optimize workflows and system functionality