Procurement Specialist

M3 Technology Consultants • Fairfax, VA

36d • $60,000 - $70,000 • Onsite

About The Position

M3 Technology Consultants is seeking a Procurement Specialist to manage the complete procurement lifecycle for client and internal equipment, supplies, and technology resources. This role involves developing vendor quotes, processing purchase requests and orders, coordinating shipments, tracking orders, maintaining inventory records, and reconciling documentation. The specialist will also handle RMAs, replacements, returns, warranty claims, and vendor credits, while communicating status updates to stakeholders. A key aspect of the role is identifying and implementing process improvements to enhance service delivery and customer satisfaction. The position also includes assisting with office coordination and facility-related requests, and meeting with leadership to review procurement activities and performance metrics.

Requirements

• 2–5+ years of experience in procurement, logistics, inventory management, supply chain operations, or a related field
• Experience working in an IT services, MSP, or technology-driven environment is highly preferred
• Highly organized, detail-oriented, and thrive in a fast-paced environment where balancing multiple priorities is second nature
• Enjoy coordinating with vendors, clients, and internal teams to ensure orders, shipments, inventory, and purchasing activities are managed accurately and efficiently from start to finish
• Proactive problem-solver who takes pride in creating efficient processes, maintaining accurate records, and delivering exceptional customer service
• Communicate professionally with stakeholders at all levels, use sound business judgment when making decisions, and approach challenges with a solutions-oriented mindset
• Strong customer service and relationship management skills
• Excellent organizational, time management, and multitasking abilities
• Proven analytical and problem-solving skills
• Strong written, verbal, and interpersonal communication skills
• Ability to effectively prioritize and manage multiple projects and deadlines
• High attention to detail with a commitment to data accuracy and quality control
• Experience with procurement, purchasing, vendor management, and order lifecycle management
• Knowledge of inventory control, purchase orders, invoice reconciliation, and logistics coordination
• Experience coordinating shipments, deliveries, and resolving logistics-related issues
• Proficiency with Microsoft Office, particularly Excel
• Valid driver's license, proof of insurance, and reliable transportation
• Ability to lift up to 50 pounds as required
• Willingness to travel occasionally as needed

Nice To Haves

• Experience using ConnectWise, HaloPSA, Autotask, or similar PSA platforms preferred
• Associate's or Bachelor's degree in Business Administration, Finance, Supply Chain Management, Operations, Technology, or a related field preferred

Responsibilities

• Manage the complete procurement lifecycle for client and internal equipment, supplies, and technology resources
• Develop vendor quotes and prepare client-facing quotes using ConnectWise
• Process purchase requests and purchase orders while ensuring documentation accuracy
• Coordinate incoming and outgoing shipments through carriers such as FedEx, UPS, and Uber
• Track orders and shipments, proactively resolving delays, discrepancies, damages, and losses
• Maintain accurate inventory records and documentation across ConnectWise and inventory management systems
• Reconcile purchase orders, invoices, and received inventory to ensure accuracy and completeness
• Coordinate RMAs, replacements, returns, warranty claims, and vendor credits
• Communicate order, shipment, and inventory status updates to clients and internal stakeholders
• Identify process improvements and operational efficiencies that enhance service delivery and customer satisfaction
• Assist with office coordination activities and facility-related service requests
• Meet regularly with leadership to review procurement activities, logistics performance, customer concerns, and operational metrics

Benefits

• Very competitive compensation package
• Annual fully paid training and professional development opportunities
• Collaborative team environment
• Entrepreneurial work environment with the ability to make a direct impact
• Career growth opportunities within a growing technology company
• Health, dental, vision, sick and vacation leave
• Cell phone reimbursement
• Gym membership
• 401(k) with a generous employer match

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree