Procurement Specialist

Refugee Woman's Alliance•Seattle, WA

1d•Onsite

About The Position

Refugee Women’s Alliance (ReWA) is hiring a Procurement Specialist to create and manage a consistent, efficient, and compliant approach to purchasing across the organization. The role serves as ReWA’s central resource for purchasing and vendor management, coordinating orders and deliveries of supplies, food, services, and other items that support programs and operations. The Specialist partners with employees across the organization, coordinates vendors, strengthens purchasing processes, and helps ensure purchases meet organizational policies and funding requirements. The position is based at ReWA’s MLK office in Seattle and requires regular onsite presence, with occasional local travel between ReWA locations and vendors. Occasional hybrid work may be available depending on business needs, but the role is intended for someone comfortable working onsite. It is full time, Monday through Friday, 37.5 hours per week during standard business hours, with some flexibility needed to support internal teams and organizational operations. The position reports to the Finance Director. Pay is $33–$37 per hour, depending on experience. ReWA is a nationally recognized multiethnic nonprofit organization that provides services to refugee and immigrant women, families, and communities throughout King and Snohomish Counties. Its programs include education, employment, family services, early learning, youth development, legal services, and community engagement.

Requirements

At least 2 years of experience in procurement, purchasing, supply chain, finance, accounting, operations, or a related field.
Experience supporting purchasing processes, vendor relationships, purchase orders, competitive sourcing, receiving, invoices, or related workflows.
Strong organizational, documentation, and follow-through skills.
Sound judgment and ability to balance service, compliance, cost, and risk considerations.
Strong communication and relationship-building skills.
Ability to manage routine transactional work alongside more complex sourcing or process-improvement projects.
Strong attention to detail and comfort maintaining complete, audit-ready records.
Ability to prioritize effectively in a fast-paced environment.
Experience using financial, purchasing, expense-management, or related business systems, as well as Microsoft Office applications.
Ability to work independently while collaborating with employees across departments and levels.
Ability to travel locally between ReWA locations and vendors as business needs require.
Bachelor’s degree or relevant certification in procurement, supply chain, business, finance, accounting, or a related field, or an equivalent combination of education and experience.

Nice To Haves

Experience improving procurement, purchasing, or operational processes.
Experience with sourcing, vendor management, contract administration, or RFP processes.
Experience working in a nonprofit, grant-funded, government-funded, or otherwise regulated environment.
Familiarity with procurement, financial, or expense-management systems.

Responsibilities

Create and maintain purchasing processes, workflows, forms, and guidance that support efficient and compliant procurement.
Review purchasing requests, determine the appropriate purchasing approach, and place orders for goods and services across the organization.
Manage routine purchases, including food, office supplies, program supplies, and other operational needs.
Issue and track purchase orders; follow up on delayed or incomplete orders; and coordinate receipt and documentation of purchases.
Maintain records and documentation that support procurement oversight and audit readiness.
Partner with internal teams to understand purchasing needs and identify suitable products, services, and vendors.
Determine whether purchases require direct procurement, competitive quotes, or formal RFP processes.
Coordinate sourcing activities, including quotes, bids, proposals, evaluations, recommendations, and vendor selection.
Negotiate pricing, service levels, contract terms, and overall value while considering organizational needs and budgets.
Ensure purchases comply with ReWA policies and applicable grant, contract, funding, and regulatory requirements.
Maintain complete procurement records, including quotes, approvals, contracts, receipts, and supporting documentation.
Partner with Accounting, Accounts Payable, Grant Accounting, and program teams to resolve discrepancies and support purchasing controls.
Identify and escalate compliance, budget, vendor, or purchasing risks as appropriate.
Build and maintain vendor relationships and serve as a primary contact for purchasing-related questions and issues.
Coordinate vendor onboarding and maintain required vendor documentation and records.
Monitor vendor performance, pricing, service levels, and contract requirements.
Negotiate favorable vendor pricing and terms and support ongoing review of contracts, subscriptions, and renewals.
Review purchasing patterns and spending data to identify trends, risks, and opportunities for improvement.
Recommend preferred vendors, standardized products, and consolidated purchasing approaches.
Use purchasing data to support reporting, planning, and continuous improvement.
Help employees understand procurement processes and requirements and promote compliance and consistency across the organization.