Procurement Specialist

Pedernales Electric Cooperative•Johnson City, TN

4d•Hybrid

About The Position

The Procurement Specialist coordinates and conducts procurement and contract initiation, monitoring, and compliance activities in accordance with procurement and contracting policies and procedures. The position uses procurement and ERP software to support sourcing events, purchase orders, contracts, and requisitions, and manages vendor performance and contract life cycles to ensure business objectives, legal and risk requirements, and written obligations are met. The role plans and executes sourcing processes, including developing scopes of work and pricing approaches, researching markets and vendors, coordinating evaluations and negotiations, preparing award recommendations, and advising business units on strategic procurement. It also supports workflow and quality control, trains and mentors employees and suppliers, and prepares reports, presentations, and debriefings. The position may require travel and work in excess of 40 hours per week.

Requirements

High school diploma or equivalent.
Three years of related experience.
Knowledge of purchasing methods and procedures, laws, and regulations.
Knowledge of local and national market practices and pricing methods.
Knowledge of merchandise receiving and invoicing procedures.
Proficiency operating personal computers and associated software.
Time-management skills and the ability to prioritize and manage changing priorities.
Ability to anticipate, identify, analyze, and resolve conflicts and problems.
Ability to absorb and apply procurement procedures, laws, and regulations.
Ability to interpret information and write specifications for commodities and services.
Ability to establish and maintain effective working relationships.
Clear and effective verbal and written communication skills.
Ability to evaluate the financial, production, and delivery capabilities of potential bidders and vendors.
Ability to analyze and interpret data relating to commodity and equipment purchases.
Ability to interpret, evaluate, and apply internal controls to a procurement system.
Ability to understand contract-management data, documents, and reports.
Ability to understand and interpret financial and cost-accounting data.
Ability to negotiate, evaluate, and monitor contracts for vendor compliance and the need for changes.

Nice To Haves

Certified Professional in Supply Management (CPSM) certification.

Responsibilities

Use procurement software to prepare competitive sourcing events.
Use ERP software to prepare purchase orders and contracts, assist business units with requisitions, and resolve software issues.
Manage vendor performance through business review meetings, satisfaction surveys, and corrective action plans.
Prepare and manage contracts to ensure terms accurately reflect business objectives, legal requirements, and risk and insurance requirements; track changes and contract performance.
Plan, administer, and execute procurement processes, including developing specifications and scopes of work, pricing matrices, and solicitation documents; coordinating with departments; tabulating bids and proposals; and facilitating evaluation and selection.
Research products and vendors for goods and professional and non-professional services, including market volatility, price trends, availability, alternatives, and potential problems or opportunities.
Conduct procurement planning and market research to select sourcing methods, scopes of work, pricing approaches, and vendors to invite.
Prepare award recommendations with business partners for management review.
Conduct negotiations on price and non-price factors, including developing strategies with business units, conducting negotiation rounds, and seeking best and final offers and counteroffers.
Plan contract life cycles, including research and performance evaluation, to complete quality procurements on time and maintain service continuity.
Provide strategic procurement advice to business units to maximize business value, comply with policy, and support competitive procurement.
Assist with workflow management and conduct peer quality-control reviews.
Help develop training modules; train and mentor employees on purchasing policies and procedures; and assist with supplier training.
Communicate purchasing policies and procedures and provide technical guidance.
Prepare written reports, presentations, and debriefings.
Maintain the security of confidential information.
Stay current with advances in technology.
Maintain regular and prompt attendance and perform other related duties as assigned.