Procurement Specialist

Campos•Amherst, NH

18d

About The Position

The Procurement Specialist coordinates purchasing, supplier expediting and inspection, and materials logistics and control to support projects, fabrication activities, and field construction. The role works across departments and functional areas, maintains regular contact with clients and employees in multiple internal departments, and communicates procurement and delivery status to internal stakeholders. The position sources and evaluates suppliers; obtains and analyzes competitive quotations; makes purchase recommendations; monitors supplier performance; and issues purchase, work, and change orders. It also coordinates vendor deliverables, maintains vendor document submittals, supports invoice verification and materials cost reporting, and tracks materials from purchase through receipt and final use. The position requires a bachelor’s degree and at least four years of expediting or quality-control experience, preferably in the oil and gas/pipeline industry. The stated salary range is $75,000–$85,000.

Requirements

Bachelor’s degree required.
At least 4 years of expediting or quality-control experience required.
Ongoing coordination, communication, and team problem-solving across departments or functional areas and with clients.
Regular contact with clients and employees in multiple internal departments.

Nice To Haves

Experience in the oil and gas/pipeline industry is preferred.
A bachelor’s degree in business administration, supply chain management, procurement, finance, or a related field is preferred.

Responsibilities

Coordinate with company disciplines to develop and issue vendor RFQ packages.
Source and evaluate suppliers for raw materials, fabricated components, equipment, tools, and services.
Obtain and analyze competitive quotations from multiple vendors and make purchase recommendations.
Monitor supplier performance in quality, cost, responsiveness, and on-time delivery, and build long-term relationships with key suppliers.
Issue purchase, work, and change orders to vendors.
Obtain pricing and coordinate procurement efforts with freight companies for final delivery.
Coordinate with vendors to ensure deliverables meet schedule and quality requirements; act as a liaison between vendors and internal stakeholders and communicate schedule status and potential changes.
Expedite orders, including contacting and visiting vendors to verify compliance with order specifications.
Provide project order progress updates and issue field visit reports.
Maintain vendor document submittals through Document Index Schedules and in-house review and approval requirements.
Work with Accounts Payable on invoice verification and authorization, and create and maintain materials cost-control reports.
Coordinate procurement and delivery of materials to support project schedules, fabrication activities, and field construction requirements.
Review bills of materials, drawings, and project schedules to identify material requirements and lead times.
Develop material delivery schedules aligned with project milestones and fabrication priorities.
Track material status from purchase through receipt and final utilization; maintain accurate material tracking logs and procurement status reports.
Coordinate inventory replenishment based on usage trends and production demands; assist with inventory audits, cycle counts, and reconciliation.
Identify and reduce excess, obsolete, or slow-moving inventory.
Resolve discrepancies involving quantities, damages, incorrect shipments, or missing documentation, coordinating corrective actions with suppliers and internal stakeholders.
Track critical and long-lead procurement items and expedite supplier production and shipments to maintain project and fabrication schedules.
Update project managers, engineers, and fabrication personnel about material availability; identify delivery risks and implement mitigation strategies.