Procurement Specialist

CIRA•Ottawa, ON

4d•Hybrid

About The Position

Join the team that is building a trusted internet for Canadians! CIRA is best known for managing the system that keeps more than 3 million .CA domains running as smooth as maple syrup, but we do so much more to help Canadians thrive on the internet. Whether it’s our cybersecurity products that protect Canadians online, our advocacy work that fights for a better internet, or our Net Good Grants that support hundreds of community-led internet projects across Canada—we work every day to keep the internet strong and free. Join us! We are looking for a Procurement Specialist to join our Finance team. You will play a key role in enabling effective, compliant, and well-governed procurement across the organization. This role is best suited for someone who combines strong operational execution with sound judgment. You are comfortable owning procurement processes end-to-end, while working collaboratively with business units, Legal, Security, and Finance to ensure appropriate oversight and risk management. You are detail-oriented, proactive, and able to identify when to escalate risks or concerns. You thrive in a cross-functional environment and bring a pragmatic, service-oriented approach to procurement.

Requirements

5+ years of experience in procurement, sourcing, or vendor management (preferably in a technology or services environment)
Post-secondary education in business, supply chain, or a related field (or equivalent experience)
Experience supporting or leading RFP/RFQ processes
Strong understanding of procurement best practices, including contract coordination and supplier management
Ability to identify risks in vendor engagements and escalate appropriately to Legal, Security, or Finance
Experience working cross-functionally with business stakeholders
Excellent organizational, communication, and stakeholder management skills
High attention to detail with the ability to manage multiple priorities

Nice To Haves

Procurement certification (or in progress) is an asset
Experience using Microsoft Dynamics 365 Business Central or similar ERP systems for procurement activities is an asset

Responsibilities

Partner with business units to understand procurement needs and support vendor selection processes
Prepare and issue purchase orders, ensuring accuracy of specifications, pricing, approvals and budget alignment
Coordinate procurement activities from intake through to contract execution and supplier onboarding
Monitor order fulfillment and ensure timely delivery of goods and services
Ensure procurement activities meet governance, audit, and information security requirements
Identify and escalate legal, financial, or information security risk, and ensure appropriate review by Legal, Security, and Finance
Participate in audit and compliance activities, working with auditors and maintaining procurement documentation to support supplier reviews and control requirements
Track contract renewals and proactively manage timelines to avoid auto-renewals or service disruption
Maintain required supplier documentation (e.g., insurance certificates, reports)
Support supplier governance activities, including performance monitoring, contract compliance
Escalate supplier performance or contractual issues as needed
Support and/or lead sourcing activities (RFPs, RFQs, competitive quotes) in collaboration with business units
Ensure sourcing processes are fair, transparent, and aligned with organizational policies
Identify opportunities to improve procurement processes, tools, and policies and promote consistent procurement practices across the organization