Procurement Specialist
About The Position
We are seeking a detail-oriented and service-focused Procurement Specialist to support purchasing and grant-related operations. This role serves as a primary point of contact for grant managers, providing updates on procurement activities, assisting with documentation, and ensuring all purchases meet sponsor and institutional requirements. The position is responsible for preparing and maintaining accurate records and monitoring assigned indexes to identify needs, and support audit readiness, reporting, and closeouts. The Procurement Specialist supports the full purchasing and travel lifecycle, including preparing purchase requests, assisting with quotes, drafting purchase orders, and maintaining PCard documentation. The role also coordinates travel, assisting faculty and staff with authorizations, reimbursements, conference registrations, and lodging while ensuring compliance with University policy.
Requirements
- High school diploma or GED
- At least 7 years of experience directly related to the duties and responsibilities specified.
- Applicants must provide names of 3 professional references that the hiring official can contact.
Nice To Haves
- Bachelor’s degree in Business, Finance, Supply Chain, or related field
- 2–5 years of procurement, grants, or operations support experience
- Experience with travel processing and reimbursement documentation
- Familiarity with procurement/financial systems (e.g., Banner, SAP, Oracle)
- Strong organizational, communication, and customer service skills
- Proficiency in Microsoft Excel and tracking/reporting tools
Responsibilities
- Serve as a primary point of contact for grant managers, providing updates on procurement activities.
- Assist grant managers with documentation.
- Ensure all purchases meet sponsor and institutional requirements.
- Prepare and maintain accurate records.
- Monitor assigned indexes to identify needs.
- Support audit readiness, reporting, and closeouts.
- Support the full purchasing and travel lifecycle.
- Prepare purchase requests.
- Assist with quotes.
- Draft purchase orders.
- Maintain PCard documentation.
- Coordinate travel, assisting faculty and staff with authorizations, reimbursements, conference registrations, and lodging.
- Ensure compliance with University policy for travel.
Benefits
- medical, dental, vision, and life insurance
- educational benefits through the tuition remission and dependent education programs
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
