Procurement Specialist
About The Position
The Procurement Specialist coordinates purchasing, vendor expediting and source inspection, logistics, and material control to support project schedules, fabrication activities, and field construction requirements. The role works regularly with clients and employees across internal departments, coordinating communication and problem-solving to support work production and service quality. The position sources and evaluates suppliers, obtains and analyzes quotations, makes purchase recommendations, monitors supplier performance, and develops supplier relationships. It also coordinates vendor deliverables, order status, material schedules, inventory, and responses to supply or delivery issues. The role maintains procurement and material tracking documentation and works with Accounts Payable on invoice verification and materials cost control reports.
Requirements
- Bachelor’s degree required.
- Four or more years of expediting or quality control experience required.
- Preferred experience in the oil and gas or pipeline industry.
Nice To Haves
- A bachelor’s degree in business administration, supply chain management, procurement, finance, or a related field is preferred.
Responsibilities
- Coordinate with company disciplines and clients on work production and service quality.
- Develop and issue vendor request-for-quotation packages.
- Source and evaluate suppliers for raw materials, fabricated components, equipment, tools, and services.
- Obtain and analyze competitive vendor quotations and make purchase recommendations.
- Monitor suppliers' quality, cost, responsiveness, and on-time delivery performance.
- Build long-term relationships with key suppliers.
- Issue purchase, work, and change orders to vendors.
- Obtain pricing and coordinate procurement with freight companies for final delivery.
- Coordinate with vendors to ensure deliverables meet order timing and quality requirements.
- Serve as a liaison between vendors and internal stakeholders, communicating schedule status and potential changes.
- Expedite orders, including contacting and visiting vendors to check compliance with order specifications.
- Provide project order progress updates and issue field visit reports.
- Maintain vendor document submittals through document index schedules and internal review and approval processes.
- Work with Accounts Payable on invoice verification and authorization and maintain materials cost control reports.
- Coordinate procurement and material delivery to support project schedules, fabrication activities, and field construction requirements.
- Review bills of materials, drawings, and project schedules to identify material needs and lead times.
- Develop material delivery schedules aligned with project milestones and fabrication priorities.
- Track material status from purchase through receipt and final utilization.
- Coordinate inventory replenishment based on usage trends and production demands.
- Assist with inventory audits, cycle counts, and reconciliation.
- Identify and reduce excess, obsolete, or slow-moving inventory.
- Resolve discrepancies involving quantities, damage, incorrect shipments, or missing documentation.
- Coordinate corrective actions with suppliers and internal stakeholders.
- Track critical and long-lead procurement items and expedite supplier production and shipments as needed.
- Update project managers, engineers, and fabrication personnel about material availability.
- Identify delivery risks and implement mitigation strategies.
- Maintain accurate material tracking logs and procurement status reports.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
