Procurement Specialist

Republic Airways•Indianapolis, IN

About The Position

The Procurement Specialist, referred to in the position purpose as a Buyer, promotes the most cost-effective use of company funds when acquiring assigned commodities and services. The role collaborates with and supports the Manager in developing and implementing strategic purchases and initiating long-term agreements. The position manages day-to-day purchasing activities using ERP and other systems, reviews requisitions, coordinates with Material Planning, and follows up on orders and delivery documentation. It resolves receiving and invoice discrepancies and maintains purchasing KPIs. The Procurement Specialist analyzes spending and market conditions, identifies sourcing opportunities, evaluates suppliers, negotiates cost reductions, and supports sourcing requests, RFx activities, contract negotiation, execution, and administration. The role works with stakeholder departments and cross-functional teams to meet internal customer service requirements, uses e-commerce with key suppliers, addresses supplier performance deficiencies through root-cause analysis and corrective actions, and develops documented best practices and more efficient lean processes. The position also supports the Company’s core values and culture and performs other duties as assigned. Travel of up to 20% of the time, including overnight travel, is required. The work environment typically does not involve exposure to extreme environmental conditions.

Requirements

Bachelor’s degree (B.A./B.S.) or equivalent in Aviation, Business, Purchasing, Materials, or a related field.
At least 3 years of experience in a purchasing function or in the airline industry.
Ability to read, analyze, and interpret technical procedures, governmental regulations, financial reports, and legal documents.
Ability to write reports and business correspondence and respond to common inquiries or complaints from customers, regulatory agencies, or vendors.
Ability to present information effectively and respond to questions from groups of managers, clients, customers, and vendors.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret written, oral, diagrammatic, or scheduled instructions and deal with abstract and concrete variables.
Ability to use close vision (clear vision at 20 inches or less) and move about the work environment; frequently required to stand, walk, sit, talk, and hear.
Ability to travel up to 20% of the time, including overnight travel.

Nice To Haves

Master’s degree (M.A./M.S.) or equivalent.
At least 5 years of experience.
Certification as a Certified Professional in Supply Management or Certified Purchasing Manager.

Responsibilities

Use ERP and other systems to manage day-to-day purchasing operations.
Receive and analyze requisitions for quantities, specifications, and delivery requirements; work with Material Planning to revise requirements based on consumption, lead time, cost, and other factors.
Track and confirm delivery of orders through an aggressive follow-up system, including order amendments, shipping notices, and other required documents.
Resolve receiving and invoice discrepancies within prescribed timeframes.
Maintain required KPIs, including aged open requisitions, aged purchase orders, invoice discrepancies, receiving discrepancies, and cost-savings tracking.
Analyze spend data to identify opportunities to aggregate spend, optimize or expand the supply base, and add value in the supply chain.
Initiate annual price agreements and blanket purchase orders to leverage pricing or other supply-chain value, such as logistics, warranty, or lead-time reduction.
Evaluate market conditions and trends and identify and assess new sources of supply while meeting cost, quality, and material requirements.
Negotiate cost reductions based on quote analysis and benchmarking.
Interface with stakeholder departments and serve as a subject matter expert on cross-functional teams to fulfill internal customer service requirements.
Use e-commerce with key suppliers to improve purchasing efficiency and effectiveness.
Assist and support internal customer sourcing requests; initiate and support RFx development, supplier evaluation, contract negotiation and execution for procurement categories.
Administer executed contracts to ensure intended value and benefits are realized.
Perform root-cause analysis and implement corrective actions to address supplier performance deficiencies.
Develop and document best practices and create more efficient lean processes.
Foster the Company’s core values and culture throughout the work environment.
Perform other duties as assigned.