Procurement Specialist

City of Mesa • Mesa, AZ

1d

About The Position

This recruitment will be used to fill one (1) vacancy in the Vendor Management Assignment. This recruitment will also be used to establish an eligible list to fill possible future vacancies in all assignment areas. A Procurement Specialist performs a variety of responsible paraprofessional assignments associated with formal and informal purchasing, including entry-level buying, insurance monitoring, and purchasing; drafts, reviews, and compares vendor documents; evaluates and ensures that City, state, and federal laws are being followed; vendor outreach, contract maintenance, and monitoring duties; and difficult and specialized assignments in support of purchasing supervisors and/or the Procurement Administrator. This class develops and maintains department internet site and electronic document management system. This class has several assignments within Purchasing. This class may also supervise clerical and/or administrative support staff in order to efficiently complete work projects by instructing staff regarding work procedures, assignments, and standards; monitor work in progress; evaluate performance; and conduct pertinent training sessions (by assignment). This class is responsible for performing related duties as required. Procurement Specialists are expected to exercise independent judgment in the disposition of their daily activities. This class differs from the Procurement Officer class by handling various paraprofessional assignments and requiring less technical knowledge and experience. This class receives general supervision from a purchasing supervisor, and/or the Procurement Administrator who reviews completed work for accuracy, adherence to department policies and procedures, and overall results achieved. This class is FLSA nonexempt.

Requirements

• Graduation from an accredited college or university with an Associate’s Degree in Purchasing, Public Administration, Business Administration, or related field.
• Considerable (3 - 5 years) experience in private or public sector contract administration, purchasing, vendor management, procurement card, accounting, finance, or a closely related field.
• Good (1 - 3 years) experience operating personal computer (PC) and using Microsoft Office applications (Word, Excel, Access).

Nice To Haves

• Fundamental knowledge of the City’s bidding and purchasing process and procedures or formal governmental purchasing experience.
• Procurement Card (PCard) program or vendor management experience (based on assignment).
• A minimum typing speed of 45 net words per minute (wpm).

Responsibilities

• Performs a variety of responsible paraprofessional assignments associated with formal and informal purchasing, including entry-level buying, insurance monitoring, and purchasing.
• Drafts, reviews, and compares vendor documents.
• Evaluates and ensures that City, state, and federal laws are being followed.
• Performs vendor outreach, contract maintenance, and monitoring duties.
• Handles difficult and specialized assignments in support of purchasing supervisors and/or the Procurement Administrator.
• Develops and maintains department internet site and electronic document management system.
• May supervise clerical and/or administrative support staff by instructing staff regarding work procedures, assignments, and standards; monitor work in progress; evaluate performance; and conduct pertinent training sessions (by assignment).
• Exercises independent judgment in the disposition of daily activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree