Procurement Specialist

Priority Power Management LLC•Houston, TX

41d•Hybrid

About The Position

The Procurement Specialist is a core member of Priority Power's Contracts and Procurement organization. Reporting to the Senior Procurement Manager, the Procurement Specialist supports the sourcing and procurement of materials, engineered equipment, and services across Priority Power's active engineering and construction portfolio, utility-class transmission, substation, distribution, and microgrid projects delivered for large industrial and commercial customers across markets including oil and gas, hyperscale data centers, crypto mining facilities, green hydrogen, and other power-intensive industries. The Procurement Specialist coordinates procurement activities across multiple projects, assisting with bid processes, vendor communications, documentation preparation, and contract administration. The role manages the electronic RFP process day to day, applies and helps standardize procurement processes and documentation practices, and keeps procurement records accurate and audit-ready. The successful candidate will build a working knowledge of Priority Power's procurement policies and procedures and progress toward more independent execution of procurement activities. This position can be remote or based in Priority Power's Houston Texas office (Hybrid), and will be expected to travel up to 25% of the time to other Priority Power offices, customer meetings, and project site visits, including active construction sites, where appropriate PPE is required. The Procurement Specialist works closely with Project Managers, Project Engineering, Project Controls, the Construction Manager and field construction teams, and suppliers to coordinate internal supply chain obligations and keep procurement aligned with project processes and timelines.

Requirements

Bachelor's degree in engineering, business, supply chain, or a related field, or equivalent experience.
Minimum 3 years of procurement or sourcing experience for materials, engineered equipment, and services on industrial, construction, or energy infrastructure projects.
Demonstrated understanding of project sourcing processes, tools, techniques, standards, legal terms, and contractual instruments.
Working knowledge of claims and change management processes.
Experience with electronic RFP / e-sourcing platforms and procurement or ERP systems preferred.
Experience procuring for electrical infrastructure projects - substations, transmission, and distribution - preferred; knowledge of wind, solar, and energy storage technologies is beneficial.
Proficient in Microsoft Office, including Excel, for procurement tracking and reporting.
Excellent organizational skills, attention to detail, and a strong commitment to data accuracy and documentation quality.
Strong written and oral communication, problem-solving, and conflict resolution skills, with the ability to work effectively with internal stakeholders and suppliers.
Ability to work within a cross-functional team environment spanning project management, engineering, project controls, and construction.
Ability to manage multiple concurrent projects and priorities in a fast-paced environment.
Willingness and ability to travel up to 25% of the time, including to active construction sites.

Nice To Haves

Experience with electronic RFP / e-sourcing platforms and procurement or ERP systems preferred.
Experience procuring for electrical infrastructure projects - substations, transmission, and distribution - preferred; knowledge of wind, solar, and energy storage technologies is beneficial.

Responsibilities

Coordinate procurement of materials, engineered equipment, and services across multiple concurrent transmission, substation, and distribution projects, in accordance with the Company's policies and procedures.
Assist with new supplier prequalification, evaluation, and onboarding.
Develop comprehensive bid packages (RFPs) and support solicitations, commercial bid evaluations, bidder clarifications and addenda, and award recommendations.
Maintain and manage the electronic RFP process, and act as the escalation point for electronic RFP and procurement system issues.
Enter and manage procurement commitments, purchase orders, and change orders in the Company's internal procurement systems, ensuring timely and accurate PO processing.
Assist in the conformance of purchase orders and agreements and support ongoing contract administration.
Support the change management process - participate in the evaluation of change notices, change orders, and amendments as they are presented, consistent with Priority Power's procurement and change management processes.
Oversee contractor invoice and purchase order payments in accordance with the terms and conditions of each agreement.
Identify and help address commercial risks that arise on projects, escalating to the Senior Procurement Manager as needed.
Expedite and coordinate delivery of materials from material partners, and provide vendor delivery milestones (PO release, vendor acknowledgment, drawing approval, manufacturing, FAT, shipping, required-on-site date) to Project Controls for integration into master project schedules.
Maintain high-quality, audit-ready procurement documentation and records in shared systems.
Prepare and deliver regular procurement reports to Procurement Managers.
Apply and help standardize procurement processes, templates, and documentation practices, and contribute to continuous improvement across the Contracts and Procurement function.
Close purchase orders once all line items have been received complete and invoices have been paid.