PROCUREMENT SPECIALIST SENIOR

Arizona Department of Administration • Phoenix, AZ

4d • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking to hire an elite strategist who can establish sourcing solutions to fill our Procurement Specialist Senior position. This position researches, analyzes, develops, and implements sourcing solicitations for the procurement of goods and services. Coordinates contract administration for professional services and agreements. Manages and monitors ongoing term contracts, leases, and agreements to ensure timely renewals. It also establishes contract goals, identifies potential difficulties, and utilizes procurement tools to establish contract objectives for the agency.

Requirements

• State and Federal statutes and rules related to government procurement activities and contract administration
• Best practices to determine appropriate sourcing strategies/methods
• Lean tools and Arizona Management System
• Supply chain, logistics, and resource management
• Solicitation techniques and methods of conducting research
• General accounting practices as they relate to contracts and vendors
• Sources of supply, local markets, and price trends
• Computers and various software applications
• Verbal and written communication
• Public speaking for effective customer/vendor relations for contract negotiations and dispute mediation
• Project management and organizational techniques
• Analytical and problem-solving negotiation for bid protest resolution and contract claim resolution
• Understanding and explaining contract/procurement policies, procedures, and processes
• Establishing and maintaining interpersonal relationships
• Interpreting business issues and recommending solutions / best practices
• Negotiating contractual terms and conditions
• Develop and implement highly complex procurement operations
• Make decisions and summarize data related to comprehensive contracts
• Deal with several complex tasks simultaneously
• Prioritize work assignments
• Synthesize, summarize, and analyze a variety of data/sources and formulate workable recommendations
• Work in a dynamic team environment that allows the incumbent to be responsive to changing goals and priorities
• Selected applicant passing a background investigation
• Possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks
• Maintain acceptable driving records, and must complete all required driver training
• Maintain the statutorily required liability insurance
• Take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify)

Responsibilities

• Prepares, issues, evaluates, and awards complex, formal, and technical Request for Proposals/Invitations for bids in accordance with the Arizona State Procurement Code
• Works with subject matter experts to gather and assess business requirements, i.e., conducts market research, analysis, and benchmarking
• Negotiates contractual agreements with vendors, prepares award documents, and holds post-award meetings
• Conducts contract administration activities once procurement actions are established to ensure, but not limited to, compliance with ADCRR policies, procedures, contractual requirements, and vendor performance/reporting
• Prepares, develops, and writes correspondence
• Handles multiple complex annual contracts and tasks simultaneously
• Reviews incoming requests from program areas for appropriate procurement actions for the format, adherence to specifications, contract procedures, and legality as assigned
• Serves as the primary point of contact for vendors on contractual matters
• Acts as a resource for staff, providing technical support to all Divisions within the Agency in relation to procurement and contractual issues
• Establishes and manages professional relationships with vendors and internal stakeholders
• Conducts on-site inspections in conjunction with Requests for Proposals
• Interprets, trains, and provides administrative and technical support to ADCRR staff involved in the procurement/contracting process pertaining to Federal and State regulations governing contract agreements
• Utilizes data analytics to assist internal stakeholders in the development of business strategies designed to optimize expenditures/return on investments
• Represents the Procurement Services Unit (in-house, with other State agencies, political subdivisions, or private entities) as requested and related to areas of responsibility
• Studies bulletins, articles, and other literature and attends professional development events to gain industry best practices
• Drives on State business
• Performs other duties appropriate to the assignment

Benefits

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed