Procurement Specialist III

LayerCake Technologies•Phoenix, AZ

10h•Hybrid

About The Position

The Procurement Specialist III is responsible for the acquisition of goods and services for the Company, ensuring they are obtained at the best value while meeting quality, cost, and timeline requirements. This role supports the end-to-end procurement lifecycle, from sourcing and supplier evaluation through purchase order management and contract compliance. The Procurement Specialist III helps the organization obtain goods and services at the best value while managing risk and building strong supplier relationships.

Requirements

3+ years of experience in procurement, purchasing, supply chain, or a related operations role.
Strong analytical skills with the ability to interpret spend data and present actionable insights.
Experience with ERP or procurement systems.
Proficiency in Microsoft Excel.
Strong written and verbal communication skills.
Ability to manage multiple priorities.
Willingness to obtain and maintain required compliance certifications is expected.
The role supports regulated client environments and includes responsibility for ensuring that team members assigned to those environments hold and maintain required certifications.
Familiarity with the following compliance frameworks is expected: CJIS Security Awareness Certification, CMMC (Cybersecurity Maturity Model Certification)

Nice To Haves

Knowledge of contract terms and basic negotiation principles.
Associate's or bachelor’s degree in Supply Chain Management, Business, Finance, or a related field.

Responsibilities

Conduct market research and supplier analysis to identify qualified vendors and support strategic sourcing initiatives.
Develop and execute quotes, partnering with Client Success and Operations as needed.
Support supplier performance management by tracking KPIs such as quality, delivery, and cost compliance.
Create, process, and track purchase orders in the ERP system.
Ensure purchase orders are accurate and aligned with approved requisitions and budgets.
Monitor open purchase orders and expedite deliveries as needed.
Resolve discrepancies between purchase orders, receipts, and invoices in collaboration with the Accounts Payable team.
Ensure all purchases comply with company procurement policies and approval workflows.
Assist in the review, negotiation, and administration of supplier contracts and agreements.
Escalate contract risks or compliance issues to the appropriate stakeholders.
Partner with Operations and business unit stakeholders to align procurement activity with organizational needs and budgets.
Assist in developing and communicating procurement policies, procedures, and best practices across the organization.
Take ownership of procurement tasks—including purchase order creation, vendor onboarding, contract tracking, and supplier follow-up—and see them through to completion.
Proactively work with Accounts Payable to resolve discrepancies and consistently follow procurement policies and approval workflows.
Work cooperatively with Operations, business unit stakeholders, and Accounts Payable.
Communicate clearly with vendors regarding order status, delivery expectations, and compliance requirements.
Keep internal stakeholders informed about order status, supplier performance, and potential delays.
Look for practical ways to streamline purchasing and share supplier insights or spend data that support better decisions.
Maintain accuracy in purchase order entry, vendor records, and contract milestone tracking.
Identify process gaps and recurring issues and contribute to improving procurement procedures and best practices.
Ask questions about vendor selection, sourcing approaches, and procurement workflows.
Stay engaged with developments in procurement tools and supplier markets and bring relevant observations back to the team.