Procurement Specialist III

Georgia State University•Atlanta, GA

6d•Onsite

About The Position

The Division of Finance and Administration at Georgia State University is seeking an experienced Procurement Specialist, Senior. This role contributes to the university's mission by providing quality services in a cost-effective manner, with expertise in financial assets, property, and facilities. The position involves processing requisitions and purchase orders through Jaggaer and PeopleSoft. As a senior role, this position will support end-users with procurement concerns, help streamline procurement processes, and may act on behalf of the Director of Purchasing in their absence. Key responsibilities include preparing and processing various types of bid documents (RFQCs, RFPs, RFQs) for general procurement duties and high-profile construction and renovation projects. This will involve attending meetings with executive leadership, Facilities-Design & Construction, and construction vendors. The role also handles general procurement duties when construction project work is not active.

Requirements

Bachelor's degree and three years of related experience, or a combination of education and related experience.
Knowledge of People soft Financials and Jaggaer required.
Efficient in the use of Microsoft Excel, Word, and PowerPoint applications.
Ability to communicate effectively both verbally and in writing.
Effective time management and organizational skills.
Eligibility for this position requires a review of your Consumer Credit Report against criteria set out by the Georgia Department of Administrative Services. Examples of findings that may negatively impact your eligibility for this position include delinquent payments, bankruptcy, charge-offs, etc.

Nice To Haves

GCPA and GCPM Certifications offered by DOAS State Purchasing.

Responsibilities

Coordinate with departments to develop and prepare bid documents for the issuance of bids, requests for proposals, requests for information, requests for quotes, sole source, and sole brand.
Prepares, issues, evaluates, and awards complex, formal, and technical Request for Proposals to obtain services and/or equipment.
Perform site visits and pre-bid meetings for bid solicitations.
Coordinates evaluation committee efforts and recommends award of contracts based on the evaluation committee's efforts.
Coordinate any negotiations which may be required to ensure the most advantageous contract for the University.
Administer contracts, renewals, extensions, and assessments on an annual basis.
Works in concert with requesting department to confirm closing and/or canceling of purchase orders.
Works in concert with Accounts Payable unit to review and analyze receipts and payments for goods and services purchased.
Processes requisitions to purchase orders.
Monitors and expedites the delivery of purchased goods and services.
Review and change, as necessary, the purchase order type, category, and account code to determine the accurate spend for the University.
Ensures orders are processed against the appropriate chart of accounts.
Reviews requisition orders to verify accuracy, terminology, and specifications.
Approve Panthermart non-catalog orders for a variety of goods and services.
Monitors and maintains information on vendors and their associated performance.
Establishes and manages professional relationships with vendors and internal stakeholders.
Attend events, fairs, and exhibitions to keep abreast of the market's trends.
File all procurement-related documents.
Serve as the subject matter expert for Panthermart (Jaggaer) and provide advice, training, and departmental assistance in the processes associated with Panthermart.
Performs other related duties as assigned.