UNIV - Procurement Specialist II - Business Services

Medical University of South Carolina•Charleston, SC

3d•$45,300 - $77,000•Onsite

About The Position

This position supports purchasing/payment functions for both the University and MUHA. The role is responsible for following and understanding university and MUHA procedures required to fulfill the procurement, receipt, and distribution of required goods or services. The Procurement Specialist II will collaborate with shops/zones coordinating preparation, sourcing, and award of Request for Quotations (RFQs). They will create and execute Purchase Orders consistent with university and MUHA policies, manage vendor payments, and ensure on-time delivery in accordance with program requirements. This includes buying which involves the analysis of Material Requirements Planning (MRP) needs. The entity is the Medical University of South Carolina (MUSC - Univ), Worker Type: Employee, Worker Sub-Type: Classified, Cost Center: CC000011 Administration, Pay Rate Type: Hourly, Pay Grade: University-GEN08, Pay Range: 45,300.00 - 61,100.00 - 77,000.000, Scheduled Weekly Hours: 40.

Requirements

A high school diploma and three years of procurement or contracts experience.
A bachelor's degree and one year of procurement or contracts experience.
Ability to perform job functions in an upright position.
Ability to perform job functions in a seated position.
Ability to perform job functions while walking/mobile.
Ability to work indoors.
Ability to fully use both hands/arms.
Ability to perform repetitive motions with hands/wrists/elbows and shoulders.
Ability to fully use both legs.
Ability to reach in all directions.
Possess good finger dexterity.
Ability to maintain tactile sensory functions.
Ability to maintain good olfactory sensory function.
Ability to lift and carry 15 lbs., unassisted.
Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted.
Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted.
Ability to push/pull objects, up to 15 lbs., unassisted.
Ability to maintain 20/40 vision, corrected, in one eye or with both eyes.
Ability to see and recognize objects close at hand.
Ability to see and recognize objects at a distance.
Ability to match or discriminate between colors.
Ability to determine distance/relationship between objects; depth perception.
Good peripheral vision capabilities.
Ability to maintain hearing acuity, with correction.
Ability to hear and understand whispered conversations at a distance of 3 feet.
Ability to perform gross motor functions with frequent fine motor movements.
Ability to use hand/power tools.
Ability to obtain and maintain a valid drivers license.
Computer literacy.
Ability to work overtime as required.

Nice To Haves

Ability to climb stairs.
Ability to climb ladders.
Ability to work outdoors in all weather and temperature extremes.
Ability to work from elevated areas.
Ability to work in confined/cramped spaces.
Ability to perform job functions from kneeling positions.
Ability to bend at the waist.
Ability to twist at the waist.
Ability to squat and perform job functions.
Ability to perform 'pinching' operations.
Possess good grip strength.
Ability to work in dusty areas.
Ability to be qualified physically (by medical personnel) for respirator use, initially and annually.

Responsibilities

Responsible for entry and management of university and MUHA requisitions as assigned by supervisor.
Coordinate issuance of PO, receipt of goods/services, and ensure timely payment.
Responsible for assisting with receipt of invoices through shared mailbox used by vendors and identify payment method (PO/SIR).
Responsible for entry and payment of SIR payments to pay outstanding invoices for goods/services ordered by shops/zones not made with PO or P-Card.
Responsible for obtaining quotes for shop/zones based on SOW shop/zone provides.
Conduct review of quotes for responsiveness and award based on appropriate procurement rules.
For awarded quotes with terms, conditions or signature coordinate Legal review with appropriate parties.
Communicate effectively with supervisor, Director of Business Services, other Directors, Managers, customers, vendors, and staff within the MUSC organization to optimize relationships with others.
Serve as a primary P-Card holder for Business Services, responsible for making purchases for shops/zones in accordance with procurement and p-card rules.
Ensure transactions are posted in p-card software by designated deadline and maintain p-card records relating to all transactions in accordance with policies.
When appropriate identify opportunities for purchases that are better suited for purchase order and work with customer to transition purchase to that method.
Responsible for receipt, review and posting of external charges for work orders so external charges can be billed timely to customers that Facilities has performed work for.
Work with shop/zones to facilitate resolution of issues with external charges that need additional information or corrective action before posting can be performed.
Monthly run aging purchase order related reports for university and MUHA transactions.
Communicate with university and MUHA shops/zones to identify purchase orders that need some type of action in order for PO to be paid and/or closed.
Coordinate closing activities with university and MUHA procurement departments.
Track and report transactional KPI’s to supervisor as assigned.
Responsible for working with shops/zones, vendors, and university and MUHA procurement departments on new vendor set ups needed in order to issue a requisition/purchase order to the vendor.
Responsible for coordinating credit applications from new vendors with university Finance Department and coordinate Legal review with appropriate parties.
Perform other duties as requested.