Procurement Specialist I

City of Palm Springs•Palm Springs, CA

22h•Onsite

About The Position

This position is a member of the Finance & Treasury department and handles the complex procurement of commodities as well as maintenance, repair, and operating services. The role involves preparing and processing purchase orders and contracts, administering procurement procedures in accordance with City policies and ordinances, and performing a variety of tasks relative to assigned areas of responsibility. These tasks include, but are not limited to, procurement cards, insurance, emergency preparedness, auditing, and assisting the Procurement and Contracting Manager with complex projects.

Requirements

One (1) year of professional procurement experience in the public sector is required. (Public sector agency includes State, County, School, or City Government, Law Enforcement, or other Public Sector Agency).
Bachelor's degree from an accredited college or university with major course work in business or public administration, or a related field; or any combination of education and experience that provides equivalent knowledge, skills, and abilities is required.
Principles and practices of contract negotiation, processing, execution, and administration
Principles of purchasing, procurement, contracting, accounting, auditing, and cost analysis
Knowledge of Federal, State and Local laws, codes and regulations
Must successfully complete a pre-employment background investigation, fingerprints, and physical.

Nice To Haves

Three (3) years of increasingly responsible professional procurement experience is preferred.
Experience working with Enterprise Resource Planning System (ERPS), Tyler Munis, or any Finance or Procurement/Purchasing Software Systems is preferred.
Possession of a valid NIGP Certified Procurement Professional (NIGP-CPP) is preferred.
Possession of a valid Certified Professional in Supply Management (CPSM) is preferred.
Possession of a valid Certified Public Procurement Officer (CPPO) is preferred.
Possession of a valid Certified Professional Public Buyer (CPPB) is preferred.

Responsibilities

Obtain price quotations; analyze responses to determine best value to City and conformity to City’s requirements.
Consult with various City department personnel regarding their procurement needs.
Provide technical assistance in preparing complex specifications and statements of work and prepare and conduct competitive solicitation processes for both commodities and services.
Conduct product and source research and identify cost saving opportunities.
Administer procurement procedures in accordance with City policies and ordinances.
Process electronic Requisitions into Purchase Orders and prepare Change Orders and Blanket Purchase Orders.
Analyze bids and proposals; negotiate; prepare and process contract service agreements, including insurance, city business license and bonds.
Assist with staff recommendations for award of competitive processes for presentation to City Council.
Administer the City’s Procurement Card (P-Card) program including monthly audit and maintain the Procurement Emergency Preparedness Plan.
Maintain department office supply inventory, receive, and process invoices for payment.
Conduct basic procurement training for other departments on the use of the electronic procurement system, on-line requisitions, blanket purchase orders, P-Cards, and insurance requirements.
Analyze requisitions and follow procurement protocol.
Process and coordinate annual insurance renewal applications for all City departments.
Prepare and maintain various purchasing reports as required.
Perform related duties and responsibilities as required.