Procurement Specialist I

Fermi National Accelerator Laboratory•Batavia, IL

3d•Hybrid

About The Position

Fermi Forward Discovery Group, LLC (FFDG) manages and operates Fermilab on behalf of the US Department of Energy Office of Science (DOE). Within FFDG, the Finance Division provides safe, efficient, effective financial operations in support of the Laboratory's high-energy physics program in accordance with all laws, regulations, and DOE requirements. The Procurement Department is responsible for acquiring goods and services for the entire Laboratory, offering professional support from initial planning to subcontract closeout. This Procurement Specialist role requires a strategic thinker with a deep understanding of the market, suppliers, and products to ensure optimal procurement terms for Fermi Forward. The role involves cooperation with internal customers, FRA project teams, support personnel, subcontractors, and DOE, adhering to established procurement policies, contract law, commercial practice, and federal procurement regulations. This position focuses on executing acquisition opportunities for goods and services, contributing to cost savings, fostering supplier partnerships, and supporting the Laboratory's work, particularly for custom fabrications used in scientific endeavors.

Requirements

A Bachelor’s degree in Business Administration, Supply Chain Management, English, Communications or relevant experience as a sourcing or procurement professional or equivalent combination of education and experience
3 years of procurement experience
Understanding and administration of the Buy American Act, Service Contract Act, Davis Bacon Act, workplace safety, insurance, payment, socio-economic provisions
Experience with electronic word processing, spreadsheets, document sharing systems, mail and other common office tools
Experience with federal contracting, particularly with the Department of Energy (DOE) and working knowledge of Federal Acquisition Regulations (FAR)

Nice To Haves

Professional Certifications as Certified Procurement Manager (CPM), Certified Federal Contract Manager (CFCM), Certified Professional Contracts Manager (CPCM) or Master’s Degree in Business / MBA preferred
Experience handling procurements for DOE projects
DOE Order 413.3b experience is a plus
Preferred experience working with a government contractor

Responsibilities

Provide acquisition of routine to moderately complex, and low to high dollar value equipment, materials, and services including project requirements to support FFDG’s mission
Serve as a procurement subject matter expert in areas such as facilities, services, technology, supplies, fabrication and projects
Solicit request for proposals for highly complex subcontracting requirements, determines responsiveness of subcontractors to solicitation requirements, evaluates proposals, selects qualified potential subcontractors, conducts price and cost analysis, negotiates subcontract terms and conditions, draft contractual instruments, obtains approvals, and awards procurements
Perform subcontract administration and ensures the completeness, organization, and accuracy of the subcontract file in compliance with subcontract terms and conditions, including timely delivery of goods and services, Buy American Act, Service Contract Act, Davis Bacon Act, workplace safety, insurance, payment, socio-economic provisions and others as appropriate
Plan and develop subcontracting requirements with internal Laboratory customers
Keep abreast of new and revised regulations by reviewing policies and procedures, trade journals, government regulations, and procurement laws, and participating in on the-job training, staff meetings, and formal/specialized training
Abide by and is responsible for performing all duties in accordance with all environmental, health and safety regulations and practices pertinent to this position