Procurement Specialist – Buyer - Anchorage, AK

NANA Worley•Anchorage, AK

About The Position

Responsible for performing Supply Management tasks in accordance with industry standard basic practices and techniques. Procurement Specialist may also perform a variety of other Supply Management Functions as required to support procurement activities for assigned projects. This position qualifies for the NANA Worley employee referral program, available only to current NANA Worley employees Hiring for this position is contingent on contract award Responsibilities Essential Duties and Responsibilities include the following. Other duties may be assigned.

Requirements

Associate degree or equivalent qualification/experience in engineering procurement with a minimum of 3 years’ experience in Vendor Data process and minimum of 1 year experience in material requisitioning process in oil and gas industry
Excellent customer service experience required
Advanced technical, practical and commercial experience.
Leadership and communication skills and an understanding of the need for customer focus in a project driven environment.
Ability to read, analyze and interpret common scientific and technical journals, financial reports and legal documents.
Ability to respond to common inquiries or complaints from clients, regulatory agencies, or members of the business community.
Ability to write articles for publication that conform to prescribed style and format.
Ability to apply advanced mathematical concepts such as exponents, logarithms, quadratic equations, and permutations.
Ability to apply mathematical operations to such tasks as frequency distribution and determination of test reliability and validity.
Ability to define problems, collect data, establish facts and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Proficient in MS Word; MS Excel.

Nice To Haves

Preferred at least 1+ years in the use and understanding of SmartPlant Materials Software.
Experience with SharePoint a plus.

Responsibilities

Participate in all FEL phases of project development and planning
Obtaining budgetary pricing and lead time on materials
Provide current Material Requisition (MR) status on MRs issued to procurement
Assisting NW engineering with development of MRs
Preforming quality checks of MR for correctness
Providing SAP Material Master (MM) numbers
Requesting new MM numbers if they do not exist in SAP
Preparing and issuing Request for Quotes (RFQs)
Receiving and evaluating bids
Preparing bid summaries for approval
Conditioning bids and negotiating with suppliers
Assisting COPA in setting up Vendors when needed
Creating Purchase Requisition (PR) in SAP
Search for available material is SAP is necessary and work with COPA Material Coordinators on slope to transfer to project
Creating Purchase Orders (POs) in SAP
Issuing and administering approved POs and change orders
Managing Material Status Report (MSR) Distribution Review to ensure materials delivery dates align with project schedule
Provide option/solutions to Project Team on late materials
Lead a weekly Materials meeting which focuses on reviewing outstanding MRs dates are being met to support procurement activities that in turn will support the project schedule and discussing any material issues as identified on MSR
Coordinate with NW Quality for SQS i nspections and FAT testing as required
Expedite Vendor Approval documents to ensure no delays in material delivery
Work with COPA Supply Chain on any issues that arise regarding COPA PO Terms and Conditions
Verifying accuracy of vendor invoices as required
Resolving invoicing issues
Negotiating back charges to suppliers
Work with COPA to ensure all POs are closed and accounting issues as been resolved
Assist COPA in disposing of all project material excess
Ensure best practice, continuous improvement initiatives and lessons learnt are understood and implemented.
Commit to continuous improvement of your knowledge and identify and implement improvements to NANA WorleyParsons business processes.
Adhere to NANA WorleyParsons policies and procedures.
Demonstrate professional and open communication to all internal and external interfaces.
Demonstrate understanding of relevant interfaces and communications channels.
Develop and provide accurate and timely work product for the BP Core Project Program.
Facilitate communication between engineering, procurement and document control
Display Proficient knowledge of SAP modules and associated work processes.
Provide guidance to continually improve training methods delivered by the local teams to projects.
Proactive, goal oriented with excellent attention to detail.
Excellent customer focus and able to consistently meet NANA WorleyParsons and its client’s needs.
Effectively manages change to work tasks and the work environment, and assists others with adapting to change.
A person of integrity who is trusted by others and consistently honours their commitments.
Able to identify issues, problems and opportunities; make timely decisions; develop appropriate and innovative solutions; and ask for assistance if required.
Excellent verbal and written communications skills, including the ability to convey information and ideas to individuals and groups, and make presentations when required.
Demonstrates initiative and a willingness to learn and continuously improve on performance.
Able to work on multiple projects of various sizes and complexity, if necessary.
Able to work effectively in small to large multi-discipline teams, and share and transfer knowledge within teams.
Create and update requisition in the Requisition Planning module of SmartPlant Materials.
Assist engineers with creating new requisition in SmartPlant Materials
Assist buyers with creating new purchase order in SmartPlant Materials.
Comply and keep up-to-date with the behaviour and business practices outlined in WorleyParsons Processes, and with all applicable laws, regulations and standards.
Encourage a team based work environment that leverages the expertise and knowledge of the team and nurtures a climate of care and trust.
Deliver quality services and demonstrate a commitment to understand and meet customer needs.
Demonstrate a visible and active commitment to achieving the OneWay Vision and its associated requirements.
Travel as required, including travel related to projects and to maintain links with other WorleyParsons offices.
Act in the best interests of WorleyParsons at all times.
Perform any other duties that a reasonably required from time to time.