Procurement Projects Manager

DeKalb County • Chamblee, GA

5d

About The Position

The purpose of this classification is to manage and coordinate special projects
related to procurement for an assigned department.

Essential Functions:

The following duties are normal for this position. The omission of specific
statements of the duties does not exclude them from the classification if the
work is similar, related, or a logical assignment for this classification. Other
duties may be required and assigned.

Manages, directs and evaluates responsible staff; oversees and dictates employee
work schedules to ensure adequate coverage and control; reviews and approves
timesheets; approves/processes employee concerns and problems and counsels or
disciplines as appropriate; completes employee performance appraisals; assigns
and directs work; and trains and develops staff in operations, policies,
procedures, processes, local, state and federal laws and procurement best
practices.

Manages special projects for department management; assists with establishing
short and long-term goals; outlines department objectives; analyzes and
evaluates statistical, management and other data and information; prepares need
and impact analysis; identifies issues and discrepancies; and makes
recommendations.

Develops, processes and maintains department budget or general financial
management; reviews invoices for accuracy, matches with purchase orders; enters
budget data into computer; assists with budget preparation; provides budgetary
input and assists in forecasting revenues/expenditures; enters daily revenue
into computer and generates revenue reports; reviews monthly budget analysis
reports; monitors expenditures to ensure compliance with approved budget;
processes budget transfers as needed; reconciles payable records with Finance
Department records prepares bank deposits; coordinates internal accounting
activities; maintains current balances for accounts; and maintains departmental
petty cash funds.

Conducts and participates in/on a variety of task forces, meetings, committees,
and/or training sessions; develops, plans, organizes and conducts departmental
workshops; attends outside business community and local municipalities
procurement events; represents and markets Purchasing and Contracting. develops
programs for the department while functioning as project lead in collaboration
with other County departments to maintain departmental day-to-day operations.

Creates and edits department policies/procedures and training manual; manages,
reviews, and participates in the collection and/or processing of data and/or
information; prepares and reviews a variety of related reports, statements, and
communications; and audits a variety of data for quality control purposes.

Conducts and prepares critical information for budget committee and Board of
Commissioners; responds to sensitive, complex and critical correspondence
related to assigned projects; reviews and approves minutes of project related
meetings; and responds to request for information and provides
subject-matter-expertise/guidance to other departments, consumers, general
public, and/or outside agencies.

Reports and maintains departmental performance measures; reviews and tracks Key
Performance Indicators (KPIs); plans, organizes and collaborates with other
County departments to maintain departmental day-to-day operations; develops and
maintains a variety of documentation associated with department operations
within designated timeframes and per established procedures; assists with the
implementation and processing of departmental manuals, reports; and files;
disseminates, maintains and stores hardcopy records.

Adds/deletes computers to/from network; manages user and email accounts and
passwords; monitors network settings, network software, and drivers; and
maintains databases and a variety of server software.

Requirements

• Bachelor’s degree in Business Administration, Finance, Management, Public Administration, Public Relations, Education or a related field
• Six years of experience in management, administration, research, technical writing, public relations, project coordination, or educational instruction training
• Must possess and maintain a valid Georgia driver’s license
• Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job

Responsibilities

• Manages, directs and evaluates responsible staff
• Manages special projects for department management
• Develops, processes and maintains department budget or general financial management
• Conducts and participates in/on a variety of task forces, meetings, committees, and/or training sessions
• Creates and edits department policies/procedures and training manual
• Conducts and prepares critical information for budget committee and Board of Commissioners
• Reports and maintains departmental performance measures
• Adds/deletes computers to/from network

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 501-1,000 employees