Procurement Project Manager - Hospitality Interiors (FF&E)

Common Arts•Long Beach, CA

About The Position

DyeLot is a hospitality-focused interior design studio that creates interior environments shaped by story, culture, and a deep understanding of the guest experience. Through integrated interior design, branding, procurement, and architectural support services, they partner with hospitality, lifestyle, workplace, and retail clients across North America to craft thoughtful, design-forward spaces. They believe great hospitality projects require a seamless partnership between design and procurement, bridging creative vision with sourcing, budgeting, logistics, and installation. The company is growing its procurement department and is looking for a Project Manager who is sharp, client-focused, and passionate about the intersection of design and logistics.

Requirements

3 or more years of experience in FF&E procurement, interior design project management, or a closely related field.
Exceptional proficiency in Microsoft Excel — highly comfortable building complex tracking spreadsheets, budget reports, and cost trackers from scratch without a template.
Outstanding written and verbal communication — with clients, vendors, and the internal team.
Proven ability to manage multiple projects simultaneously and keep every one of them straight.
A proactive, solutions oriented mindset — you surface problems early and come with answers.
Detail oriented without being slow — you move fast and nothing falls through the cracks.
Comfortable owning your work in a lean, fast moving studio environment.

Nice To Haves

Familiarity with design specifications and FF&E schedules — enough to read them fluently and catch when something does not add up.
Experience with Ajera project accounting software.
Experience using Miro for project planning and workflow mapping.
Background at an interior design firm, procurement studio, or hospitality FF&E company.
Existing trade vendor relationships across furniture, lighting, and textiles.
Experience with branded hospitality FF&E standards — Marriott, Hilton, and similar.

Responsibilities

Own day-to-day management of all assigned FF&E procurement projects from kickoff through closeout.
Build and maintain detailed project schedules, procurement timelines, and tracking documents.
Coordinate with designers, vendors, receiving warehouses, and installation teams throughout the full project lifecycle.
Manage all purchase orders from issuance through delivery and installation.
Attend site visits and installation coordination meetings as needed.
Serve as the primary point of contact for assigned clients.
Prepare and distribute meeting agendas, notes, and project status updates.
Present FF&E specifications, proposals, and budgets with clarity and confidence.
Manage client expectations around lead times, product availability, and substitutions.
Build trust-based client relationships.
Own and distribute weekly expediting status reports to every active project client.
Summarize order statuses, ship dates, and delivery timelines in a clear, professional format.
Proactively identify and address potential delays and substitutions.
Prepare and distribute weekly spent-to-date financial summaries showing budgeted vs. actual spend across all line items.
Coordinate with the Project Director to verify all figures against Ajera before client distribution.
Source and specify FF&E in alignment with designer direction and client budgets.
Issue RFQs, evaluate vendor proposals, and make clear recommendations.
Manage the full procurement lifecycle — specification, order placement, lead time tracking, delivery, and installation.
Coordinate with receiving warehouses and white glove delivery vendors.
Stay ahead of lead times and flag risk before it becomes a schedule problem.
Build and maintain detailed project budgets and cost trackers in Excel.
Process purchase orders and invoices accurately and on time.
Prepare client billing and reconciliation reports.
Monitor project profitability and flag variances to the Project Director.
Keep all financial data aligned with Ajera project accounting records.