Procurement Officer

Elite WorkForce•Nashville, TN

4d•Onsite

About The Position

We are seeking a detail-oriented and analytical Procurement Specialist to ensure compliance with departmental, state, and federal guidelines in all purchasing activities. The ideal candidate will possess strong computer skills, effective communication abilities, and adept problem-solving capabilities to facilitate seamless procurement processes within our state government department.

Requirements

Detail-oriented
Analytical
Strong computer skills
Effective communication abilities
Adept problem-solving capabilities
Proficiency in Microsoft Office applications

Responsibilities

Evaluate all purchases to ensure adherence to departmental, state, and federal regulations, and provide documented justifications for procurement decisions.
Write and review product specifications for competitive bidding processes with vendors, prepare requisitions and purchase orders for supplies and equipment.
Conduct research to locate vendors, perform product comparisons, and efficiently utilize Microsoft Office applications for documentation and communication purposes.
Resolve conflicts and negotiate with vendors and internal staff to address discrepancies, disputes, and grievances effectively.
Identify and rectify ordering errors by selecting optimal solutions to mitigate issues promptly.
Monitor procurement processes, screen purchase orders for accuracy and justification, and follow up on late shipments to determine causes.
Communicate with external vendors to gather required information, documentation, and procedures, acting as a liaison between departments and vendors.
Coordinate with the fiscal division for accounting purposes, maintain purchase records, and manage inventory control effectively.
Prepare various records and reports including letters to vendors, purchase orders, service contracts, and inventory reports to ensure accurate documentation.
Prioritize and manage assigned tasks efficiently, ensuring timely completion of high-priority activities.
Stay updated on contract periods, policy changes, and revisions to ensure compliance with procurement procedures.
Cultivate positive working relationships with vendors, communicate regularly with staff, and attend trainings and meetings to support procurement objectives.