Procurement & Material Management Specialist

Strasburg Rail Road•Strasburg Township, PA

19h•Onsite

About The Position

The Procurement & Material Management Specialist is responsible for supporting the organization's operational efficiency through strategic procurement, inventory control, and coordination of materials, supplies, and equipment. This role ensures the timely and cost-effective acquisition of goods, maintains accurate inventory, records, and supports logistics, safety supply management, and cross-departmental needs. The Specialist collaborates with internal teams and external vendors to uphold quality standards, ensure compliance, and contribute to seamless day-to-day operations.

Requirements

High school diploma or equivalent required.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
Strong organizational skills with the ability to prioritize tasks and manage time effectively.
Excellent communication skills, both verbal and written.
Attention to detail and accuracy in data entry and record-keeping.
Ability to maintain confidentiality and handle sensitive information with discretion.
Flexibility and adaptability to work in a dynamic environment and willingness to take on new challenges.
Strong work ethics and a positive attitude with a willingness to collaborate and contribute to team goals.
Ability to work independently with minimal supervision.

Nice To Haves

College degree or 3 –5 years relevant experience preferred.
ERP experience is preferred.
Forklift experience is preferred.

Responsibilities

Source, procure, and track materials, supplies, and equipment in alignment with operational needs and budget guidelines.
Communicate with vendors to obtain pricing, confirm orders, resolve issues, and ensure timely delivery.
Maintain vendor records and support evaluation of supplier performance.
Maintain accurate inventory levels of materials, parts, PPE, and supplies.
Monitor stock usage, establish reorder points, and coordinate replenishment to prevent shortages or overstock.
Conduct routine inventory counts and reconcile discrepancies.
Coordinate inbound and outbound shipments.
Receive, inspect, and verify incoming goods for accuracy and quality; document and resolve discrepancies.
Ensure proper storage, labeling, and distribution of materials to appropriate departments.
Partner with the Safety Department to monitor and maintain adequate levels of PPE and first-aid supplies.
Assist in coordinating safety meetings and tracking safety related inventory throughout the property.
Maintain accurate procurement, inventory, and vendor data within ERP and other systems.
Generate reports related to purchasing, inventory levels, and usage to support operational planning and decision making.
Provide general administrative support as needed, including handling correspondence, coordinating schedules, and assisting with documentation related to procurement and materials management.
Serve as a point of contact for internal departments and external vendors, ensuring responsive, professional communication and timely resolution of requests or issues.
Identify opportunities to improve procurement processes, inventory control, and efficiencies.
Assist with special projects, audits, and process improvements as assigned.
Performs other related duties as assigned.