Procurement Manager

Orthodontic Experts Management LLC•Des Plaines, IL

87d•$75,000 - $80,000•Hybrid

About The Position

The Procurement Manager oversees daily purchasing operations, inventory replenishment, and supply chain logistics across Orthodontic Experts’ network of clinic locations. The role leads sourcing strategies, negotiates contracts, evaluates vendor performance, and manages supply chain risks to support consistent, cost-effective operations. Working with vendors and local office staff, the manager minimizes product waste and optimizes costs while ensuring clinics have the supplies needed for patient care. The role manages the full procurement lifecycle, from supplier sourcing and contract negotiation to inventory monitoring, while ensuring compliance with company budgets and regulations. The position reports to the VP of Operations & HR and works directly with the Finance Department and Assets & Facilities Department. The role is based at 1700 W Higgins Rd, Suite 320, Des Plaines, Illinois. The standard schedule is Monday through Friday, 8:00 AM to 5:00 PM, with flexibility required and occasional Saturdays and some holidays. After successfully completing the probationary period, employees may have the opportunity to work from home one day per week.

Requirements

Bachelor’s degree in business administration, supply chain management, finance, or a closely related field.
At least 4 years of experience in procurement, purchasing, inventory management, or multi-site management; healthcare, dental, orthodontic, or medical device experience is preferred.
Demonstrated experience achieving measurable annual cost reductions through strategic sourcing, vendor negotiations, contract management, purchasing standardization, or other procurement initiatives.
Experience managing inventory across multiple locations, including inventory audits, inventory controls, minimum and maximum levels, and replenishment protocols.
Experience implementing, managing, or optimizing inventory management software or related purchasing and inventory technology.
Proficiency in data analysis, including interpreting spend data, analyzing inventory trends, identifying savings opportunities, and forecasting inventory requirements.
Strong understanding of vendor and contract management, including pricing reviews, negotiations, renewals, and supplier performance management.
Excellent verbal and written communication skills.
Strong time management and multitasking skills.
Strong organizational skills and attention to detail.
Valid state driver’s license.
Ability to pass a motor vehicle record (MVR) check.

Nice To Haves

Experience within a Dental Support Organization (DSO), healthcare network, medical device organization, or multi-site healthcare environment.
Experience implementing inventory management systems across multiple locations or clinics.
Familiarity with major dental manufacturing brands, dental supply vendors, and digital dental workflow software.
Experience partnering with Finance teams on inventory reporting, spend analysis, inventory valuation, and financial planning.
Experience developing and tracking procurement and inventory KPIs, including cost savings, inventory accuracy, stock levels, vendor performance, and expired inventory.

Responsibilities

Identify and vet suppliers based on pricing, quality, delivery times, service levels, and scalability.
Negotiate commercial terms, volume discounts, pricing protections, and service-level agreements.
Build and maintain supplier partnerships, review supplier performance, and resolve supply and service disputes.
Support the selection, implementation, adoption, and ongoing optimization of inventory management software.
Establish standardized inventory controls and processes for ordering, receiving, storage, and tracking across clinics.
Set and monitor minimum and maximum inventory levels for key supplies and products.
Conduct regular clinic inventory audits, investigate discrepancies, improve inventory accuracy, and support reporting to Finance.
Partner with Finance on inventory data, purchasing information, spend reporting, and inventory valuation for planning, forecasting, and reporting.
Analyze purchasing data, supplier spend, and inventory trends to identify savings, standardize purchases, and improve purchasing efficiency.
Achieve measurable annual reductions in supply and purchasing costs through negotiations, contract management, standardization, utilization analysis, and other cost-containment initiatives.
Monitor inventory and purchasing patterns to reduce excess and obsolete stock, minimize waste, and identify products at risk of expiration.
Implement processes to reduce expired inventory, including rotation, expiration-date monitoring, clinic accountability, and redistribution when appropriate.
Mitigate supply disruptions by diversifying vendors, identifying alternatives, maintaining safety stock, and developing contingency plans for critical supplies.
Manage annual vendor contract reviews and renewals, evaluating pricing, terms, service levels, performance, utilization, and opportunities to renegotiate or consolidate.
Maintain documentation and monitoring of vendor agreements, pricing, renewal dates, SLAs, and performance requirements.
Ensure purchasing and inventory activities comply with company guidelines, legal and regulatory requirements, and ethical sourcing standards.
Collaborate with clinic leadership and operational teams to understand supply needs, improve purchasing practices, maintain inventory levels, and promote accountability.
Develop and monitor procurement and inventory KPIs and provide regular reports to leadership.