Procurement Manager

Melwood•Upper Marlboro, MD

17d•Hybrid

About The Position

The Procurement Manager manages and supervises the Procurement Department and a small support team. The role supports Contract Administration and Procurement by maintaining procurement databases and systems, product catalogs and pricing, and records. The manager develops and assigns department workflows and coordinates with Operations and Finance on mandatory sourcing, accounts payable, and sustainable procurement requirements. Accounts payable duties include entering invoices and credit card purchases. The role sources products and equipment, supports competitive pricing analysis, prepares price lists and reports, and helps identify and vet subcontractors by preparing and analyzing RFQs and bid responses. The manager oversees authorized purchases, procurement databases and purchasing processes, and collaborates with internal teams to meet contract, regulatory, reporting, and procurement requirements. The position is in-office at least three days per week, with work scheduled Monday through Friday and occasional nights and weekends.

Requirements

At least 5 years of combined experience in Procurement, Accounting, Finance, Contracts, Business, or a related field.
Proficiency with Microsoft Office software applications.
High attention to detail for data entry, updates, and managing the Unanet procurement system.
Ability to work five days per week, Monday through Friday, with occasional nights and weekends.
Ability to work in-office a minimum of three days per week.
Knowledge of procurement best practices, sourcing, developing RFQs, pricing analysis, vendor selection, database management, accounts payable processes, reporting, and compliance with government contracting regulations.
Excellent time management, attention to detail, problem-solving, and communication skills.
Valid driver's license.
Leadership and team management skills.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Manage and supervise the Procurement Department and a small support team.
Support Contract Administration and Procurement by maintaining procurement databases and systems, product catalogs and pricing, and records.
Develop and assign departmental workflows and liaise with Operations and Finance regarding mandatory sourcing, accounts payable, and sustainable procurement requirements.
Enter accounts payable invoices and credit card purchases.
Source products and equipment, assist with competitive pricing analysis, and prepare price lists and reports.
Assist in identifying and vetting subcontractors, including preparing and analyzing RFQs and bid responses.
Review and execute properly authorized purchases from established vendors.
Research innovative products that meet departmental requirements cost-effectively and on time, while exceeding internal customer expectations.
Process purchases through Purchase Orders, P-cards, and other means.
Maintain accurate procurement databases in Unanet, including cataloging and updating products, SKUs, vendors, and pricing; generate Purchase Requisitions and place supply and equipment orders accurately and promptly.
Collaborate with Operations/Program Management, Contracting, Finance, and Subcontracting to ensure understanding of contract management, procurement, pricing, subcontracting, and reporting requirements.
Conduct data searches and price evaluations, including RFQs, competitive bids, and bid analysis.
Complete pricing and reporting requirements for NIB, Green Product Purchasing, and other compliance requirements.
Reconcile vendor product availability and delivery discrepancies and initiate purchases from alternative vendors when needed.
Troubleshoot defective or unacceptable goods and services with users, vendors, and others to resolve performance concerns.
Ensure purchased goods and services comply with regulatory requirements.
Receive and validate product and equipment deliveries at the Melwood CTC Building and notify the party responsible for pickup.
Collaborate with Finance and Fleet Management to process vehicle purchases.