PROCUREMENT MANAGER

C2Q Health Solutions • New York, NY

11d • $105,000 - $115,000

About The Position

Under the direction of the Director, the Procurement Manager manages and performs daily procurement activities, including sourcing, purchasing, vendor management, contract administration, and process improvement. The role ensures accurate and timely delivery of products and services for C2Q Health Solutions and PACE, compliance with corporate procurement policies, and proper documentation for audit purposes while providing exceptional service to internal customers. The position also assists in ensuring that facilities meet guidelines for survey inspections.

The Procurement Manager supervises procurement staff and oversees purchasing, bidding, contracting, vendor relationships, procurement reporting, policy development, and process improvement. The role works closely with the Director, Accounts Payable, business owners, management, vendors, and internal customers to support organizational purchasing needs and achieve cost savings.

Requirements

• Bachelor’s degree in Business, Finance, Procurement, or a related field, or an equivalent combination of education and experience.
• Three to five years of purchasing or Finance operations experience.
• Two to three years of supervisory or people-management experience.
• Ability to meet multiple deadlines accurately and on time.
• Track record of progressive responsibilities.
• Knowledge of accounting principles.
• Strong communication skills and attention to detail.
• Self-starter with willingness to learn and solve problems in a dynamic environment.
• Proficiency in Microsoft Excel.
• Resilience and personal interest in continuous improvement.
• Trustworthiness and ability to work as part of a team as well as independently.

Nice To Haves

• Purchasing or Finance operations experience in healthcare, preferably in a customer- or vendor-facing setting.
• Experience with ERP accounts payable systems such as Workday or Oracle Financial.

Responsibilities

• Supervise procurement staff, provide training, assign work, complete performance evaluations, monitor performance against departmental goals, and ensure mandatory in-services are completed.
• Assist the Director with contracts and manage bids in accordance with corporate policies and procedures.
• Ensure purchases align with approved budgets, delegated authority, and organizational procurement policies.
• Obtain quotes for products and services, including through GPO agreements; research available marketplace options.
• Manage, negotiate, and prepare contracts for Procurement Director approval.
• Develop Requests for Proposal (RFPs) and facilitate and support the RFP process.
• Perform contract and bid analytics, maintain the contract database, and monitor contract close-out, extensions, and renewals.
• Communicate contract-related information to the Procurement Director and stakeholders.
• Perform purchasing and capital processes in accordance with corporate policies and procedures.
• Source and research items in response to customer needs and requests, review requisitions for policy compliance, and process purchase orders.
• Oversee expediting to support timely product arrival and resolve back-order issues and other delays.
• Serve as liaison to Accounts Payable and partner with Accounts Payable to resolve invoice, purchase order, and receiving discrepancies, including root-cause analysis.
• Maintain adherence to policies, departmental guidelines, documentation, and audit requirements.
• Oversee vendor relationships; maintain vendor records and coordinate vendor onboarding, updates, and inactivation.
• Communicate with vendors regarding misunderstandings and complaints, manage returns and contract noncompliance, and hold vendors accountable to organizational policies.
• Evaluate vendor performance based on quality, delivery, and cost, implement improvements, and work with business owners to monitor performance.
• Ensure accurate use and maintenance of departmental and system programs, including the ERP system, in relation to purchasing policies.
• Conduct business professionally, provide proactive customer service and clear communication, and work with management and colleagues to meet organizational needs.
• Identify cost-saving opportunities through supplier negotiations, strategic sourcing, standardization, and purchase consolidation; produce annual savings to meet departmental and personal goals.
• Develop and maintain procurement reports, tracking logs, and dashboards covering spending, purchase orders, vendor performance, savings, and outstanding requisitions.
• Monitor procurement KPIs, including requisition turnaround time, on-time delivery, cost savings, and vendor documentation compliance.
• Provide management with regular updates on procurement activities, risks, operational issues, and opportunities for improvement.
• Develop, implement, and maintain procurement policies, procedures, workflows, and internal controls.
• Provide administrative support to the Director of Procurement and inform the Director about current activities, major discrepancies, and significant marketplace changes.
• Assist with audit requests, coordinate pre-bid and proposal evaluation meetings, and provide budgeting information as requested.
• Provide quarterly reports of all purchases.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager