Procurement Manager

The Pharmacy Hub•Fort Lauderdale, FL

17d•$70,000 - $90,000•Onsite

About The Position

The Pharmacy Hub is seeking a Procurement Manager to own end-to-end sourcing, purchasing, and vendor management for pharmaceuticals, medical devices, and other healthcare products used in its fulfillment operations. The role oversees supplier relationships, the purchase order lifecycle, and product availability strategies to help meet partner service-level agreements and patient demand. It ensures products are available at the right cost and time, recognizing that procurement gaps can affect patient access. The Procurement Manager works closely with Finance, Pricing, Inventory Control, Fulfillment, Client Success, and Operations to align purchasing with operational needs and commercial commitments. This position reports to the General Manager. Team structure is expected to evolve as the Procurement function scales, and the manager directly supervises the Procurement Specialist. This is a 100% on-site role at The Pharmacy Hub’s Davie, Florida office, requiring at least 44 hours per week on-site. Remote and hybrid work are not available. The pay range is $70,000–$90,000 USD. Employment is at will. A post-offer background check is required, and additional pre-employment screenings may apply depending on the role.

Requirements

At least 5 years of procurement or supply chain experience in a pharmaceutical, medical device, or healthcare distribution environment.
Demonstrated experience managing relationships with major pharmaceutical wholesalers and/or direct manufacturers in a pharmacy or healthcare distribution setting.
Working knowledge of pharmaceutical procurement mechanics, including NDC-level purchasing, WAC-based cost structures, GPO contract utilization, and DSCSA serialization compliance.
Experience managing purchase orders end to end, including issuance, tracking, receipt confirmation, and discrepancy resolution.
Strong analytical skills and proficiency in Excel and ERP systems, including the ability to model procurement scenarios, track spend, and produce category-level cost reports.
Experience managing or mentoring a direct report or junior team member in procurement or supply chain.
Strong written and verbal communication skills, with the ability to negotiate effectively with vendors and communicate supply chain data clearly internally.
Ability to manage multiple concurrent procurement workstreams accurately and urgently in a high-volume fulfillment environment.
Bachelor's degree.

Nice To Haves

CSCP, CPSM, or equivalent certification.
Experience procuring across multiple healthcare product categories, including specialty pharmaceuticals, medical devices, and ancillary healthcare supplies.
Familiarity with shortage management in a pharmaceutical distribution or specialty pharmacy setting.
Exposure to GPO contract negotiation or renegotiation, including tier analysis and volume commitment modeling.
Experience with chargeback reconciliation and working with Finance on cost variance resolution.
Familiarity with DSCSA product traceability requirements and serialization verification workflows.
Experience supporting or leading vendor qualification, onboarding, and performance review processes.

Responsibilities

Manage the full purchase order lifecycle for pharmaceuticals, medical devices, and other healthcare products, from generating purchase orders based on Inventory Control signals through tracking, receipt confirmation, and discrepancy resolution.
Monitor par levels and reorder points with the Inventory Control Manager and respond urgently to stock alerts and shortage signals.
Develop and execute shortage mitigation strategies, identifying alternative sources when primary suppliers cannot meet demand.
Ensure inbound pharmaceutical shipments are DSCSA-compliant, coordinating verification of transaction information (TI) and transaction statements (TS) with Inventory Control.
Maintain procurement schedules and delivery windows that align with fulfillment operations and minimize receiving bottlenecks.
Own supplier relationships with pharmaceutical wholesalers, direct manufacturers, and specialty distributors.
Negotiate pricing, service levels, delivery terms, and contract conditions; escalate strategic contract decisions to the Head of Pricing & Procurement.
Conduct regular vendor performance reviews covering on-time delivery, fill rate, cost variance, and DSCSA serialization compliance, and hold suppliers to agreed terms.
Lead qualification and onboarding of new suppliers, including documentation, compliance verification, and ERP setup.
Maintain supplier master records with current contract terms, pricing agreements, lead times, and performance history.
Partner with Pricing on GPO contract utilization, contracted-rate purchasing, tier positioning, and differences between contracted and actual acquisition costs.
Provide Finance with purchase-cost data, chargeback reconciliation inputs, and spend reporting to support COGS accuracy and month-end close.
Work with Client Success and Operations to incorporate demand signals, partner commitments, and anticipated volume changes into procurement planning.
Coordinate inbound scheduling and receiving capacity with Fulfillment.
Serve as the primary internal escalation point for product availability issues affecting partner SLAs and proactively inform Client Success when supply constraints create fulfillment risk.
Produce procurement reports on spend by category, supplier fill rate, cost variance versus contracted price, purchase order cycle time, and shortage frequency.
Conduct spend analysis and total cost of ownership modeling, and identify cost reduction, consolidation, and sourcing opportunities for the Head of Pricing & Procurement.
Build and maintain procurement reports in the ERP to provide leadership with visibility into procurement performance and supply risk.
Improve procurement, vendor onboarding, and purchase order workflows, and write SOPs that can be executed by the Procurement Specialist and scaled as the catalog and partner base grow.
Directly manage the Procurement Specialist by setting expectations, providing structured feedback, and developing their capabilities in sourcing, purchase order management, vendor communication, and compliance.