Procurement Manager

University of Arkansas System•Little Rock, AR

1d•Onsite

About The Position

The Procurement Manager works under the direct supervision of the Director of Procurement Services and shall assist with the direction of Procurement Services. All responsibilities shall be performed in a timely and professional manner and shall be governed by state and federal laws, and UA Little Rock policies.

Requirements

Bachelor's degree from an accredited college or university, plus four (4) years of experience in a related field, including two (2) years in a supervisory or managerial capacity; OR a Master's degree from an accredited college or university with a least two years of non-supervisory/managerial experience; OR The formal education equivalent of a high school diploma and a minimum of seven (7) years of progressive work experience in a governmental or private sector procurement field.
Knowledge of the principles and practices of state and federal purchasing laws and procedures.
Knowledge of the sources of supply, market prices, and product characteristics.
Knowledge of cooperative purchasing.
Ability to interpret policies and procedures relating to purchasing.
Ability to interpret purchasing laws and regulations to administrative officials.
Ability to plan, organize and direct the work of subordinates.

Responsibilities

Manages purchasing staff composed of buyers, part-time students, and graduate assistants; and provides recruitment, hiring, training, recognition, staff development, performance management, coaching, and progressive discipline.
Coordinate all aspects of complex purchases, including formal solicitations, through design, finalization, advertisement, release, modifications, closing, evaluation, protest, award, and post-award administration.
Provide continuity of management, supervision, and leadership within Procurement Services by assuming duties and responsibilities as designated by the Director of Procurement Services.
Perform spend analysis, calculate savings, and provide spending information with respect to sourcing and purchasing procedures.
Manage cooperative and non-mandatory contracts to strategically identify a higher value of goods and services and cost savings to our campus.
Ensure compliance of departmental purchases of commodities and services with state procurement laws, regulations, university procurement/departmental policies and procedures, and contract terms, including establishing and monitoring a system to review auto-sourced spending.
Manage relationships with vendors to ensure completeness of deliverables. This includes ensuring that all vendor complaints and concerns are addressed promptly.
Ensure timely completion of required reports and submissions required for State regulators and governmental agencies, internal and external auditors.
Provides technical assistance to departmental personnel, vendors, and other entities regarding state procurement laws and regulations, state and departmental procurement policies and procedures, and contract terms.
Ensure internal requirements are clearly understood and met through clear and concise communications and robust project management, including meeting regularly with departments to discuss goals and expectations.
In addition to identifying department needs, anticipate pitfalls and omissions and recommends appropriate changes that the department may not foresee.
Ensure that all procurement records are properly maintained and secured. This includes the maintenance of procurement files as well as other relevant documentation.
Performs other duties as assigned.