Procurement Manager 15-26

Housing Authority of The City of Austin • Austin, TX

16h

About The Position

Established in 1937, the Housing Authority of the City of Austin (HACA) is a national leader in providing safe, healthy and affordable housing options for the Austin community. HACA's mission is to cultivate sustainable affordable housing communities and partnerships that inspire self-reliance, growth and optimism. The Housing Authority of the City of Austin (HACA) is seeking a strategic and leadership-oriented Procurement Manager to join our high-performing team. This position plays a key role in the administration of the Procurement Department, including the purchasing and issuance of all materials and supplies for the agency. The successful candidate will perform senior-level buying functions and provide high-level administrative support to the Director. Notably, the Procurement Manager is responsible for stepping in to fulfill the duties of the Director in any capacity during their absence. In partnership with the U.S. Department of Housing and Urban Development, local government entities, and numerous non-profit agencies, HACA provides access to safe, stable housing to over 20,000 individuals.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field.
• Five (5) years of experience in purchasing and inventory control.
• At least two (2) years of experience in a supervisory position.
• Comprehensive knowledge of HUD, City, State, and Housing Authority procurement and contracting policies.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access), Yardi, or similar ERP systems.
• Experience with procurement automation tools and the ability to leverage technology to streamline workflows.
• Valid Texas driver's license.
• Eligibility for coverage under HACA fleet auto insurance.

Responsibilities

• Ensure every purchase made by the agency strictly follows the U.S. Department of Housing and Urban Development (HUD) procurement regulations, as well as state and local laws.
• Coordinate the entire solicitation process, including drafting technical bid specifications, managing public advertisements, and leading pre-bid and bid conferences to ensure a transparent and competitive process.
• Assist in the assembly of complex Invitation for Bids (IFB) and Request for Proposals (RFP) to secure high-value services from qualified contractors.
• Stay current on all changes to procurement law and update the agency's Procurement Manual and HUD forms to reflect the latest compliance standards.
• Responsible for stepping in to fulfill the duties of the Director in any capacity during their absence, ensuring the department remains operational and compliant without interruption.
• Provide general supervision, guidance, and evaluation for Procurement Department staff, setting priorities and deadlines for daily tasks.
• Act as the lead trainer for the Yardi procurement system, ensuring all agency end users are proficient in submitting and tracking requisitions.
• Interview prospective vendors to vet their products and pricing, and perform ongoing evaluations of current vendor performance to maintain high standards for continued participation.
• Leverage procurement automation tools and technology to streamline purchasing workflows, reducing manual data entry and improving data management.
• Actively monitor the purchase order queue to ensure items are cleared timely and that all purchases are optimized for cost, quality, and vendor reliability.
• Reconcile department credit cards, verifying that every charge correlates accurately with valid receipts and authorized purchase orders.
• Conduct periodic physical inventories of supplies and equipment and manage the legal disposal of obsolete or exhausted materials.
• Prepare routine and special procurement reports and work closely with Legal staff to ensure the legal aspects of every contract and purchase are satisfied.

Benefits

• Paid sick leave, annual leave, birthday leave & federal holidays
• 100% of employee health insurance premiums paid by the agency
• Supplemental health, dental, vision, and life insurance options for employees and family
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 101-250 employees