Procurement Expeditor

CorePhase•Hubbard, TX

7h•Onsite

About The Position

The Procurement Expeditor is responsible for the end-to-end expediting of purchase orders, from issuance to delivery, ensuring strict adherence to project schedule milestones. This role involves tracking and reporting the status of materials, equipment, and critical long-lead items (LLIs), proactively engaging vendors to monitor fabrication progress, identify risks, and implement recovery plans. The Expeditor acts as the primary liaison between vendors, procurement, engineering, and construction teams, coordinating inspections, testing, and shipment releases. A significant focus is placed on mission-critical equipment for data center construction, requiring an understanding of sequencing and interdependencies for commissioning and energization. The role also entails maintaining expediting logs, identifying potential delays, supporting project controls with delivery forecasts, and ensuring timely documentation submission and reporting.

Requirements

5+ years of experience in procurement, expediting, or supply chain roles within: Data center construction, Industrial EPC projects
Experience with long-lead equipment and critical path supply chain management
Understanding of project lifecycle (ex EPC = engineering → procurement → construction → commissioning)
Familiarity with fabrication processes, vendor manufacturing timelines, and logistics
Ability to read and interpret schedules, purchase orders, and basic technical documentation
Strong communication and vendor management skills
Highly organized with ability to manage multiple priorities in fast-paced environments
Proactive problem solver with a strong sense of urgency and accountability
Proficient in Procore, Excel and other project tracking tools (e.g., Oracle, SAP, or similar systems)
Schedule-driven mindset with focus on critical path delivery
Attention to detail and follow-through
Ability to influence vendors without direct authority
Strong coordination across engineering, procurement, and construction teams
Adaptability in high-growth, fast-track project environments

Nice To Haves

Field or fabrication shop experience is a strong plus

Responsibilities

Expedite purchase orders from issuance through delivery, ensuring alignment with project schedule milestones
Track and report status of materials, equipment, and critical long-lead items (LLIs)
Proactively engage vendors to confirm fabrication progress, identify risks, and implement recovery plans
Ensure supplier compliance with contractual delivery dates and documentation requirements
Act as primary interface between vendors, procurement, engineering, and construction teams
Conduct regular vendor follow-ups (calls, emails, site visits as required) to verify production status
Review vendor schedules, fabrication plans, and progress reports for accuracy and feasibility
Coordinate inspections, testing, and release for shipment
Expedite mission-critical equipment such as: Switchgear, transformers, UPS systems, generators
Expedite Mechanical equipment (chillers, CRAH/CRAC units, cooling systems)
Expedite Modular/skidded systems and prefabricated assemblies
Understand sequencing and interdependencies of equipment required for commissioning and energization
Maintain expediting logs and dashboards for all active purchase orders
Identify potential delays early and escalate risks with mitigation strategies
Support project controls and scheduling teams with accurate delivery forecasts
Align material delivery with construction sequencing and site readiness
Track vendor submittals, drawings, and documentation required for engineering and construction
Ensure timely submission and approval of vendor data to avoid downstream delays
Provide weekly expediting reports highlighting status, risks, and recovery actions
Maintain accurate records in procurement and project management systems