Procurement Expeditor

Aztec Engineering Group, Inc,•Houston, TX

6d•Onsite

About The Position

The Procurement Expeditor ensures the timely delivery of materials, equipment, and subcontracted services required for solar construction projects. This role tracks and drives purchase orders from issuance through delivery, coordinating with suppliers, logistics, and site teams to prevent schedule delays and work stoppages. The position requires full-time work at the client’s offices.

Requirements

Bachelor’s degree in business, supply chain management, or logistics.
Minimum of three (3) years of procurement experience in renewable energy firms.
Experience in procurement/expediting within construction or industrial projects.
Strong follow-up, organization, and stakeholder management skills.
Ability to read and understand POs, delivery terms (Incoterms), lead times, and basic technical specs.
Proficiency in MS-Excel.
Strong communication and problem-solving; ability to work under schedule pressure.
Communicative – interacts openly with others; can maintain relationships, works well independently or with a team.
Consultative - Consults with other disciplines as needed; tolerates different perspectives or opinions.
Decisive & Action Oriented - Has a high level of energy and stamina; gets things done; makes sound educated but rapid decisions even when short of information; enjoys managing challenging projects and works well in fast-paced and pressure environments.
Self-motivated and proactive
Flexible - Adapts to new challenges and circumstances; able to multi-task; thrives on variety and frequently changing environments; creative problem solver.
Resourcefulness, with minimal direction.
Analytical – Uses sound data, and procedures, and follows all laws, rules, and regulations but is a solutionist or problem-solver.
Conscientious and Organized – Believes professional integrity is paramount; understands the importance of project records; responsive to clients and deadline oriented; quality oriented.
Will need the ability to establish rapport quickly with others working on the same project, and be able to promote a positive team environment.
Working knowledge of dealing with a diverse population while using tact, diplomacy, and respect.

Nice To Haves

Five (5) years of procurement experience in renewable energy firms is preferred.

Responsibilities

Monitor open POs, confirm supplier acknowledgment, and keep committed delivery dates aligned to the project schedule.
Maintain a tracker for high-risk materials (e.g., structural steel, MEP equipment, finishes) and escalate risks early.
Communicate regularly with vendors on manufacturing status, readiness, dispatch, and expected arrival.
Arrange/confirm shipping, delivery windows, site access requirements, unloading needs, and delivery documentation.
Coordinate with On-Site (project) Owner’s Representative team to ensure proper receiving; resolve discrepancies (shortages, damages, wrong items).
Maintain complete records (requisitions, quotes, POs, acknowledgments, packing lists, delivery notes, invoices, warranties, certificates).
Support approved material substitutions, PO revisions, and change documentation as needed.
Handle late deliveries, partial shipments, damage claims, returns, and credit notes; follow corrective actions with suppliers.
Verify items meet specifications, approved brands, and required quality/HSE documentation.
Provide weekly/daily status reports on open POs, delayed items, and risks to procurement and project teams.