Procurement Engineer

ACCO Engineered Systems•San Jose, CA

5d•Onsite

About The Position

The Procurement Engineer provides comprehensive on-site supply chain assistance as an embedded member of the project team. The role is the primary point of contact for supply chain and procurement activities, supporting project execution, cost control, and supplier relationships. The position supervises no employees. The Procurement Engineer coordinates with the project team, ACCO departments, and external suppliers; manages jobsite setup and procurement logs; and oversees budgets, purchasing, vendor negotiations, purchase orders, change orders, equipment deliveries, invoices, subcontracts, rentals, supplier issues, and transportation. The role also supports project closeout by reconciling open commitments and confirming invoices and costs. Other duties may be assigned by the supervisor. This is an exempt position scheduled Monday through Friday. Work hours are typically scheduled between 7:00 a.m. and 5:00 p.m. with the position’s supervisor. Occasional overtime may be necessary based on business needs. Travel is 0–5% to and from the assigned office. The annual salary range is $88,695.00 to $116,617.50; actual compensation depends on factors including job-related skills, experience, certifications, education or training, and work location.

Requirements

Minimum 3–5 years of experience in a related position or industry.
High school diploma or equivalent.
Strong verbal communication and listening skills, in person and over the phone.
Strong business writing skills, including proper grammar and terminology.
Ability to demonstrate high customer service skills.
Ability to organize large amounts of information while maintaining attention to detail.
Working knowledge of HVAC parts and equipment.
Knowledge of local manufacturers’ representatives and dealers.
Knowledge of local contractors, including electrical, general, and crane contractors.
Accuracy and attention to detail in data entry.
Proficient-plus user of Microsoft Excel and Microsoft Word.
Proficiency in Invoice Processing & Finvari Support, or a single emphasis area among AFE, Online Accounts, Misapplied Costs, Bidtracer Contact Management, Diverse Businesses, SQM, IT Support, or ACCO Online Store, within the first four weeks.
Demonstrate proactivity and initiative, perseverance, insight, engagement, teamwork, big-picture thinking, motivation and dedication, technical curiosity and willingness to learn, and problem-solving ability.
Regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 30 pounds.
Meet the position’s vision requirements for close and distance vision.
Perform duties involving standing, handling or feeling objects, reaching with hands and arms, talking, hearing, walking, sitting, and climbing, balancing, stooping, kneeling, crouching, or crawling for job walks and site inspections; occasionally reach above shoulder height to access storage cabinets and shelves.

Nice To Haves

College coursework in a related field such as Business, Economics, or Management.

Responsibilities

Serve as the primary liaison between the project team, ACCO departments (Purchasing, Fleet, Logistics, and Accounts Payable), and external suppliers.
Participate in project meetings to communicate procurement needs and potential delays, and assist ACCO personnel professionally and promptly.
Manage jobsite setup, including office trailers and essential services.
Create and maintain procurement logs.
Oversee budgets and buyout for project equipment, materials, and services; order items on time and manage submittal requests.
Negotiate with vendors for competitive pricing and availability; process purchase orders and change orders; and track equipment releases and deliveries against project schedules.
Manage the Medius queue, validate invoice pricing, review change order requests, confirm receipt of invoiced items, prepare invoice packages as directed, and verify prices against purchase orders and supporting documentation.
Maintain accurate committed costs and ensure timely subcontract execution; oversee subcontractor enrollment in project-specific programs and issue subcontracts in unique situations.
Use existing agreements or negotiate new equipment rental agreements; conduct rent-versus-buy analysis and track rented equipment to ensure accurate charges.
Communicate project needs to suppliers and resolve issues such as credit holds or payment problems.
Coordinate returns and credit memos; maintain professional vendor relationships and current authorized vendor lists; stay informed about vendor products, price trends, and hard-to-find parts; and handle warranty items and core credits.
Source and manage transportation suppliers and oversee transportation costs throughout the project.
Validate purchase order and subcontract values, ensure invoices are submitted and paid, and close out open commitments to reconcile job costs.
Perform other duties as assigned by the supervisor.