Procurement Coordinator

Calista Corporation•Anchorage, AK

9d•Hybrid

About The Position

As the Procurement Coordinator, you will provide administrative and operational support to the Contracts Team, helping ensure purchasing activities, vendor documentation, purchase orders, and procurement records are accurate, organized, and completed efficiently. The ideal candidate has a basic understanding of procurement processes, excellent customer service skills and strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This role focuses heavily on end-to-end vendor management and robust administrative oversight. It will serve as the primary link between our organization and our supply base, ensuring that all procurement activities are executed with extreme precision. The ideal candidate thrives in keeping digital records immaculate, tracking compliance, and maintaining seamless supplier relationships to support our day-to-day operations. Requires strong customer service skills with professionalism, responsive and solutions-oriented approach.

Requirements

Associate or bachelor’s degree in business administration, supply chain management, finance, or a related field (equivalent experience also accepted).
Two to Four years of experience in a procurement, purchasing, or administrative operations role.
Working knowledge of procurement and purchasing processes.
Excellent organizational and time management skills.
Strong attention to details and accuracy.
Ability to manage multiple priorities and meet deadlines.
High proficiency in Microsoft software and advanced skills in Microsoft Excel (data tracking, VLOOKUPs, pivot tables).
Ability to work on a team with other professionals toward common goals.
Ability to professionally and effectively communicate with employees, business partners, and clients via written and verbal communication methods.
Ability to work independently and work cooperatively with others; ability to work with employees, business partners, and customers in a friendly and positive manner.

Nice To Haves

Experience with document management or workflow systems preferred.

Responsibilities

Assist with purchase requisitions, purchase orders, vendor documentation, insurance documentation, and procurement records.
Maintain accurate procurement files, databases, trackers and electronic records.
Assist with vendor onboarding, updates and documentation.
Monitor procurement requests and follow up on outstanding information and approvals.
Coordinate with internal departments, vendors, Accounts Payable, Project Teams, and other stakeholders.
Assist with obtaining quotes, preparing documentation, and routing procurement requests.
Track purchasing activity and provide status updates as needed.
Review documents for completeness, accuracy and compliance with internal procedures.
Support procurement reporting, audits, and process improvement initiatives.
Perform general administrative duties to support the Contracts Team.
Serve as the main point of contact for external vendors, fostering strong, collaborative, and long-term partnerships.
Monitor, evaluate, and document vendor performance.
Collect, review, and maintain up-to-date vendor documentation, including insurance certificates, diversity certifications, and tax forms.
Act quickly to resolve vendor discrepancies regarding delivery timelines, product quality, invoicing errors, or contract terms.
Input and maintain precise data in the procurement system, ensuring all vendor profiles are accurate.
Organize and archive all procurement records and correspondence in a highly structured, easily searchable digital filing system.
Review departmental purchase requisitions for completeness, policy compliance, and accurate coding before turning them into purchase orders.
Maintain detailed trackers for contract expiration.
Work in a constant state of alertness and in a safe manner.
Perform other duties as assigned.

Benefits

Competitive wages and bonus programs
Annual performance reviews with recommendations on training
Mentorship Program
Tuition reimbursement
Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
FSA health care and/or dependent care/HSA with HDHP.
Dental and Vision Insurance.
Employee Assistance Program for you and your family.
Company paid Life Insurance, AD&D, LTD.
Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
Paid time off
10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday.
401(K) match at $0.50 on the dollar up to 6% of your contribution.