Procurement Coordinator, Office of the Agency Chief Contracting Officer
About The Position
The Finance Division at the NYC Health Department has central responsibility and authority for all the finance, contracting, procurement, payroll, and revenue functions of the agency. Finance helps to ensure that programs and operations have the information, analysis, funding, and capacity to deliver critical services effectively and meet the NYC Health Department’s public health and racial equity objectives. Finance is organized into five bureaus, each led by an Assistant Commissioner: Bureau of the Agency Chief Contracting Officer; Bureau of Budget; Bureau of the Controller; Bureau of Finance Administration and Planning; and Bureau of Revenue. The Bureau of the Agency Chief Contracting Officer (ACCO) is seeking a dedicated and detail-oriented Research Assistant to serve as a Procurement Coordinator. Reporting to the Director of Health Contracts, the selected candidate will play a key role in supporting the procurement process by conducting research, preparing procurement documents, and ensuring compliance with applicable rules and regulations. This position involves coordinating with various internal teams, vendors, and stakeholders to facilitate efficient and effective procurement operations that align with the agency's goals and priorities.
Requirements
- A baccalaureate degree from an accredited college and six months of satisfactory full-time experience in research which involves gathering, organizing and analyzing data, and report writing; or
- An associate degree from an accredited college, or completion of 60 semester credits at an accredited college, and two years and six months of satisfactory full-time experience in research which involves gathering, organizing and analyzing data, and report writing; or
- A four-year high school diploma or its educational equivalent and four years and six months of satisfactory full-time experience in research which involves gathering, organizing and analyzing data, and report writing; or
- Education and experience equivalent to "1", "2", or "3" above. Undergraduate college credit can be substituted for experience on the basis of 30 semester credits from an accredited college for one year of full-time experience. Completion of nine credits, at the college or graduate school level, in statistics, quantitative methods, mathematics, or research can be substituted for six months of the required experience. However, all candidates must possess a four-year high school diploma or its educational equivalent and at least six months of required experience or the nine specialized credits.
Responsibilities
- Prepare procurement documents, including Pre-Solicitation Reviews, Public Hearing Packages, City Record Notices, Responsibility Determinations, Determination of Awards, Renewals, and Modifications, ensuring accuracy and compliance with procurement policies.
- Utilize Agency and Citywide systems in the processing and approval of procurement actions and contract awards. Provide status update in all systems on a regular basis.
- Review and confirm that contract scopes are comprehensive, clearly defined, and meet the operational needs of the Agency.
- Perform research and analysis to determine fair market value for goods and services
- Utilize reliable online sources and databases to identify adverse information, such as lawsuits, penalties, or regulatory actions involving awarded contractors. Summarize the findings and escalate any red flags or concerns to Senior Leadership.
- Communicate with vendors to request required documentation, review submitted materials for accuracy and compliance with procurement rules and regulations, and provide feedback and technical assistance as needed.
- Ensure timely registration of contracts; accurately and efficiently manage procurements from time of assignment until registration.
- Identify challenges and solutions on procurement matters; correspond with program and ACCO Leadership for rapid solution.
- Attend and participate in meetings to provide detailed updates on the status of procurement actions and address any questions or concerns.
- Contribute to special projects and initiatives as assigned, ensuring alignment with organizational goals and priorities.
Benefits
- Federal/state loan forgiveness and repayment assistance programs
- Premium-free health insurance plan
- Additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
- Public sector defined benefit pension plan
- Tax-deferred savings program
- Robust Worksite Wellness Program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
