Procurement Controls Analyst

Duly Health and Care • Downers Grove, IL

1d • $58,260 - $87,380

About The Position

This Analyst is a critical operational and compliance role within Duly's healthcare procurement function. This analyst ensures supply and drug ordering accuracy, inventory health, and price change management — ensuring that clinics and departments across all sites of care are ordering the right products at the right time, in the right quantities, at the right cost.

Requirements

• 3–5 years of experience in healthcare procurement, pharmacy purchasing, or related healthcare role
• Working knowledge of healthcare formulary management, par levels, and GPO contract structures
• Demonstrated ability to work with large data sets to identify anomalies, trends, and actionable insights
• Experience with Excel, Procurement/ERP platforms, and Contract management skills required
• Strong analytical skills used to connect operational findings to clinical and financial implications
• Excellent written and verbal communication skills
• High attention to detail with a structured, process-oriented approach to monitoring and documentation
• Understanding of healthcare compliance requirements (e.g. HIPAA, DEA regulations, etc.)
• Bachelor's degree in Business, Finance, Pharmacy, or a related field

Responsibilities

• Monitor purchasing activity across clinics and departments to ensure orders align with approved formularies, contracted suppliers, and established clinical protocols.
• Review daily and weekly ordering data across all sites to identify non-formulary purchases, unauthorized substitutions, or deviations from approved product lists
• Flag and investigate departments or clinicians ordering outside of established procurement guidelines
• Monitor purchasing patterns for waste, misuse, stockpiling, or policy non-compliance
• Partner with clinic managers to educate staff on correct ordering procedures and preferred products
• Maintain approved product lists, current contracts, and formulary decisions
• Coordinate with pharmacy teams on controlled substance ordering compliance and report discrepancies
• Own the integrity of inventory data and par level performance across Duly's clinic and facility network, ensuring that supply levels reflect clinical need without excess waste or stockout risk.
• Monitor on-hand inventory levels against established par levels for drugs and medical supplies
• Identify and investigate inventory variances — including overstock, understock, expiring product, and shrinkage — and drive timely resolution with site teams
• Flag and address high-risk inventory situations, including impending drug shortages
• Ensure cost increases are evaluated and that the appropriate clinical, financial, and procurement stakeholders take timely action.
• Monitor supplier pricing feeds, contract amendments, and GPO notifications for price changes
• Assess the financial impact of pricing changes against current utilization data, contracts, and budgets
• Coordinate with pharmacy, value analysis, and finance teams to evaluate product substitutions
• Ensure pricing updates are accurately reflected in procurement systems and order guides
• Translate procurement, inventory, and pricing data into clear, actionable insights that enable leaders across the organization to make informed decisions quickly.
• Build and maintain recurring reports and dashboards that track ordering compliance, inventory health, and price change activity across all sites
• Prepare executive-level summaries of procurement control performance, including exception rates, resolution timelines, and financial impact
• Identify opportunities to automate or streamline monitoring workflows using available procurement and ERP system capabilities

Benefits

• Comprehensive medical, dental, and vision benefits that include healthcare navigation assistance.
• Access to a mental health benefit at no cost.
• Employer provided life and disability insurance.
• $5,250 Tuition Reimbursement per year.
• Immediate 401(k) match.
• 40 hours paid volunteer time off.
• A culture committed to community engagement and social impact.
• Up to 12 weeks parental leave at 100% pay and a financial benefit for adoption and surrogacy for non-physician team members once eligibility requirements are met.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level