Procurement & Contract Assistant
About The Position
The Oregon Department of Human Services (ODHS) is seeking a motivated and detail‑oriented professional to join our Office of Contracts and Procurement. The purpose of the Procurement & Contract Assistant is to support purchasing and contracting staff with acquiring supplies, products, and services using established procurement methods, maintain accurate personnel records while handling confidential and sensitive information with care, review and analyze contract requests to ensure sufficient information is provided to develop clear Contracts and Statements of Work, and partner with ODHS accounting staff and managers to resolve questions related to payments, invoicing, and receiving. If you’re ready to contribute to meaningful work and grow your career in public service, we encourage you to apply and become a valued member of our team.
Requirements
- Two years of clerical-support experience in related fields such as general business, accounting, contracts, purchasing, or project administration support.
- Associates degree or higher will substitute for the experience.
- A one-year certificate in supply chain, logistics management, procurement, or a related field will substitute for one year of experience.
Nice To Haves
- Experience processing public requests.
- Experience with procurement and contracting processes and procedures.
- Experience in purchasing using SPOT Cards or purchase orders.
- Experience in organizational and time management, attention to detail, accuracy and multitasking skills.
- Experienced in delivering clear, professional, and effective communication over the telephone, in writing, and in person.
- Experience in input, update, correction and retrieval of data.
Responsibilities
- Purchase standard products and services for Office of Contracts and Procurement.
- Maintain personnel records and handle confidential information appropriately.
- Review and analyze contract requests to ensure sufficient detail for Contracts and Statements of Work.
- Work with ODHS accounting staff and managers to resolve payment, invoicing, and receiving issues.
- Coordinate purchasing requests, respond to vendor/customer concerns, and negotiate resolutions.
- Provide administrative support for OregonBuys, including user setup, access changes, workflow maintenance, cleanup, and reporting.
- Offer technical support and training to staff; review processes for compliance and suggest improvements.
- Assist with recruitments in Workday, schedule interviews, prepare interview materials, and process hiring forms.
- Maintain and review payroll and timekeeping records.
- Manage records by maintaining, organizing, and archiving electronic and physical files.
- Respond to Public Records requests related to solicitations and contracts in accordance with applicable laws.
- Participate in emergency preparedness activities and coordinate related tasks for OC&P.
- Enter DAS work order requests through TRIGRIA for building maintenance/services and requesting or revoking ID badge access.
- Identify and address discrepancies or issues in processes to ensure accurate data entry and electronic document storage.
Benefits
- Cost of Living Adjustments.
- Annual salary increases (until you reach the top of the listed salary range).
- Amazing benefits package.
- Possible eligibility for the Public Service Loan Forgiveness Program.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
