Procurement Compliance Specialist

CEI Services•Fargo, ND

2d•Onsite

About The Position

The Procurement Compliance Specialist will be responsible for collaborating with the Compliance team to ensure company contracts are accurate at creation, invoiceable and payable by vendors, and easily receivable by operations teams. Supports the Field Purchasing team with verification of goods receipts for materials and services to ensure timely payment of supplier invoices. Follows and maintains processes and systems utilized by the company to perform procurement related tasks and functions. Works collaboratively across the organization and actively supports the company’s values and beliefs. This is an onsite position, based at our office location in Fargo, ND or Clinton, IN.

Requirements

Three years of experience in procurement or business-related fields
Take reasonable care of your own and others’ health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward the company’s Zero Injury principles
Strong data analysis and problem-solving skills
Strong computer skills and advanced knowledge of Microsoft office suite, especially Excel
Experience using industry specific software and data mining from Enterprise Resource Planning (ERP) software
Mastery of terms and used in the construction industry
Experience in developing procedures and standards related to procurement life cycle processes
Excellent collaboration abilities, including strong written and verbal communication skills
Ability to interact professionally with all levels within the organization as well as clients, subcontractors and suppliers

Nice To Haves

Associates or Bachelor’s degree in supply chain, business, or construction management preferred

Responsibilities

Promote and comply with all Company safety policies and procedures
Support the implementation of industry best practices and a mindset of continuous improvement
Evaluate processes and procedures and work with the Compliance Manager to develop the improvements for the proper execution, coordination, and payment of company contracts
Monitor contracts to ensure the company does not enter into an agreement with an external party which may harm the company’s policies and practices
Work with the Compliance Manager to develop and support a comprehensive vendor prequalification and setup system that will ensure the company is utilizing approved and preferred vendors
Coordinate with the Compliance Manager to develop and monitor the system for maintaining vendor prequalification’s while utilizing a vendor scorecard system to establish vendor KPI’s
Coordinate with the Procurement Managers and Compliance Manager on the company requisition system to ensure contracts have appropriate approvals at time of contract creation
Monitor and support life cycle completion of company issued purchase orders
Develop and improve the processes with the accounting team to build efficiency, improved communication and overall improvement of the invoicing and payment process
Lead weekly meetings with stakeholders to ensure procurement has alignment across the company
Work collaboratively with Field Buyers and Receivers to ensure timely and accurate receipt of goods and services onsite
Coordinate with commercial services, insurance, licensing and permitting to understand requirements and support procurement managers on the implementation of these requirements in company contracts
Develop processes and systems with the compliance manager for acquiring and analyzing data related to procurement life cycle that will improve procurement performance and provide feedback to operations
Other duties as assigned

Benefits

Competitive pay with ongoing performance review and merit increase
401(k) with company match
Employee Stock Purchase Plan (ESPP)
Flexible spending account (Healthcare & Dependent care)
Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount
Discounted National Gym Membership Network
Paid Time Off, Paid Holidays, Bereavement Leave
Military Leave, including Differential Pay and Benefits Continuation
Employee Assistance Program
Short and long-term disability, life insurance, and accidental death & dismemberment
Voluntary life insurance, accident, critical illness, hospital indemnity coverage
Emergency Travel Assistance Program
Group legal plan