Procurement Clerk

ALLIANCE GLOBAL GROUP LLC• US,

6d•Remote

About The Position

AGG is seeking a Procurement Clerk to support the Procurement Lead in official gift sourcing, design, production, procurement tracking, expediting, accountability, and delivery requirements in a remote-work capacity. This position requires disciplined coordination with vendors, designers, production partners, protocol offices, logistics providers, and Government stakeholders to meet recurring and often compressed timelines. The Procurement Clerk reports to the Procurement Lead for daily direction, task prioritization, status reporting, issue escalation, and quality control of assigned procurement and chain-of-custody actions. The Procurement Clerk may coordinate directly with Government stakeholders, vendors, and protocol offices as directed by the Procurement Lead, while the Procurement Lead retains primary responsibility for overall procurement coordination and Government-facing task management.

Requirements

Must possess specialized experience performing procurement support, material coordination, vendor follow-up, purchase tracking, delivery expediting, receiving coordination, inventory documentation, or related logistical support functions aligned to WD 21030 Material Coordinator and WD 21040 Material Expediter.
Experience assisting with the coordination of material requirements; maintaining item and order status information; documenting requirements, quantities, item descriptions, vendors, delivery dates, receiving status, and closeout actions; and supporting accountability for assigned procurement actions.
Experience monitoring vendor commitments, production milestones, shipping status, delivery dates, and receipt requirements; following up on delayed or at-risk actions; and escalating schedule, production, or delivery issues within established timelines.
Ability to maintain complete and accurate procurement files, trackers, control logs, vendor quote records, approval documentation, production milestones, shipping records, receipt confirmations, discrepancy reports, and closeout records.
Ability to obtain, organize, and compare vendor pricing, lead times, production capabilities, delivery options, and open issues; coordinate design proofs, specifications, personalization details, packaging requirements, and quality review documentation; and elevate matters requiring Government review or decision.
Knowledge of procedures for verifying item quantity, condition, personalization accuracy, packaging, shipping documentation, and supporting records prior to acceptance, discrepancy reporting, storage, transfer, or issue escalation.
Experience maintaining inventory, item-status, receiving, transfer, and disposition records; reconciling records against assigned items; documenting discrepancies; and tracking corrective actions to closure in accordance with Government direction and applicable procedures.
Ability to maintain chain-of-custody documentation for high-value, sensitive, customized, or protocol-controlled items, including date and time of transfer, item description, quantity, condition, releasing custodian, receiving custodian, location, authorization, and final disposition.
Ability to support safeguarding, labeling, packaging, storage, shipment, release, transfer, or disposition of sensitive or high-value items in accordance with approved handling instructions, documented authorization, and established accountability controls.
Ability to prepare clear, concise, and accurate procurement status updates, vendor follow-up notes, inventory summaries, discrepancy reports, risk summaries, chain-of-custody logs, and recommended follow-up actions for internal and Government stakeholders.
Ability to communicate effectively with Government personnel, protocol offices, vendors, designers, production partners, logistics providers, and internal management to clarify requirements, confirm status, resolve issues, and support time-sensitive procurement and expediting actions.
Proficiency using standard office productivity applications, spreadsheets, shared trackers, electronic procurement files, document-control systems, and remote collaboration tools to maintain accurate and retrievable records.
Ability to work independently in a remote-work environment while maintaining responsiveness, confidentiality, accurate documentation, deadline discipline, and reliable follow-up on procurement, material coordination, expediting, inventory, and chain-of-custody actions.
High school diploma or equivalent is required.
Must be a United States citizen.
A security clearance is not required unless designated by the Government; however, personnel must be able to satisfy applicable suitability or background investigation requirements.

Nice To Haves

Prior experience supporting official gift sourcing, design coordination, production tracking, protocol coordination, Government requirements, VIP delegation support, or other high-visibility procurement actions involving presentation-ready items is preferred.
Additional education, training, or certification in procurement support, supply chain, logistics, inventory control, business administration, contract support, or production coordination is preferred.

Responsibilities

Support the Procurement Lead in coordinating official gift sourcing, design, production, packaging, documentation, and delivery in support of Government and VIP delegation requirements.
Report to the Procurement Lead for day-to-day task direction, procurement priorities, status updates, issue escalation, documentation review, and quality control of assigned procurement, expediting, inventory, and chain-of-custody actions.
Maintain a procurement tracker for 100% of assigned gift actions, documenting requirements, vendor quotes, approvals, production milestones, shipping status, delivery confirmations, and closeout records.
Obtain and compare vendor pricing, lead times, production capabilities, and delivery options for assigned procurements, targeting documented vendor options or justification for single-source urgency when compressed timelines apply.
Track milestone dates for design approval, production start, quality review, shipment, receipt, and presentation readiness, escalating schedule risks within one business day of identification.
Coordinate with Government stakeholders, protocol offices, vendors, designers, production teams, and logistics partners to define requirements, track milestones, and resolve schedule or production risks.
Manage recurring and compressed procurement timelines, including urgent sourcing actions, expedited production schedules, quality checks, delivery tracking, and status reporting.
Support design and production coordination, including proofs, specifications, art files, engraving or personalization details, packaging requirements, and final acceptance documentation.
Conduct receipt verification for 100% of delivered gift items, confirming quantity, condition, personalization accuracy, packaging, and supporting documentation before acceptance or issue escalation.
Maintain chain-of-custody records for 100% of high-value, sensitive, or protocol-controlled items, including date/time of custody changes, item description, quantity, condition, custodian, transfer recipient, location, and disposition.
Perform routine inventory reconciliations of assigned gift items, with discrepancies documented, reported, and tracked to resolution in accordance with Government direction and applicable handling procedures.
Ensure sensitive or high-value items are secured, labeled, packaged, transported, and transferred only in accordance with approved handling instructions and documented release authorization.
Track inventory, vendor commitments, delivery confirmations, shipping documents, inspection results, and issue-resolution records using approved electronic and hard-copy systems.
Apply protocol coordination practices for gifts presented to high-ranking officials, including attention to presentation standards, cultural considerations, sensitivity, security, and timing requirements.
Prepare weekly or as-needed procurement status updates summarizing open actions, milestone status, delivery risks, pending approvals, chain-of-custody status, and recommended follow-up actions.
Support remote coordination through regular communication, organized records, deadline tracking, and responsive follow-up with internal and external stakeholders.