Procurement Clerk

Moapa Band of Paiutes•Moapa, NV

2d•Onsite

About The Position

Responsible for coordinating all purchasing, receiving, and inventory control activities for the Moapa Paiute Travel Plaza. This position ensures that merchandise, supplies, and operational goods are ordered on time, received accurately, properly stored, and accounted for in accordance with Tribal procurement policies.

Requirements

Must be at least 18 years of age.
Must have a High School Diploma or GED.
Must be proficient with basic computer applications (e-mail, spreadsheets, and inventory or point-of-sale systems).
Must possess strong communication, organizational skills and attention to detail.
Must have good math skills for verifying counts, pricing, and invoice reconciliation.
Must demonstrate a responsible, self-motivated attitude and the ability to work independently with minimal supervision.
Must be able to follow verbal and written instructions from supervisors.
Must have the ability to establish and maintain effective working relationships with vendors, coworkers, and the public.
Must possess the physical ability to stand for extended periods, lift up to 60 regularly, operate a hand truck or pallet jack, and work in varying temperature environments (cooler, stockroom, outdoor loading area).
Must possess a valid driver’s license (may be required to pick up local orders or supplies).
Must pass a pre-employment drug screening and background check.

Nice To Haves

One (1) year of purchasing, receiving, or inventory-control experience preferred; retail or convenience-store environment a plus.

Responsibilities

Prepare and submit purchase orders for merchandise, food-service supplies, fuel-island equipment, and general operating supplies in compliance with Tribal procurement policy (MBOP Policy §39).
Research vendors, compare pricing, and negotiate favorable terms; maintain an approved-vendor list and ensure all vendors are set up through the Tribal vendor registration process.
Receive all incoming shipments; inspect deliveries against purchase orders and packing slips for accuracy, quality, and damage; document and report any discrepancies or shortages.
Complete the Receiving and Acceptance Report (TA-PRC-002-F) for each delivery and file documentation.
Coordinate with the Director to forecast inventory needs based on sales trends, seasonal demand, and promotional schedules.
Maintain accurate inventory records; conduct regular cycle counts and assist with full physical inventory as scheduled.
Organize and maintain the stockroom, walk-in cooler, and dry-storage areas to ensure proper rotation (FIFO), product integrity, and compliance with health and safety standards.
Track and reconcile fuel deliveries with bill-of-lading documents; verify fuel quantities against tank-gauge readings.
Monitor product expiration dates and coordinate the removal or mark-down of short-dated and discontinued items.
Process vendor invoices and ensure timely submission with all required supporting documentation (receipts, packing slips, purchase orders).
Coordinate product returns, exchanges, and warranty claims.
Ensure compliance with age-restricted product purchasing regulations for tobacco and alcohol.
Maintain records of Material Safety Data Sheets (SDS) for chemicals and hazardous materials stored on site.
Perform other duties as assigned or required.