Procurement Business Analyst

State of Oklahoma • Oklahoma City, OK

2d • Onsite

About The Position

The Procurement Business Analyst supports the Procurement Center of Excellence in its role as the business owner of the State's enterprise procurement technology ecosystem. This role serves as a liaison between procurement operations, IT teams, and agency stakeholders to ensure procurement activities are efficient, compliant, and aligned with statewide standards. The analyst evaluates business requirements, develops functional specifications, enhances system workflows, and provides ongoing support to ensure the procurement environment operates reliably and effectively.

Requirements

• Knowledge of the Central Purchasing Act, State Use statutes, and Central Purchasing Administrative rules.
• Basic knowledge of procurement principles, purchasing cycles, and state or public-sector acquisition processes.
• Foundational understanding of ERP systems; familiarity with PeopleSoft Financials or willingness to learn.
• Ability to utilize consistent processing standards for data input and information security controls.
• Knowledge of SQL and queries or willingness to learn
• Ability to analyze data, perform research, and resolve issues using query, Microsoft Applications, and other data management tools.
• Possesses analytical and problem-solving skills and have strong attention to detail.
• Understanding of workflow processes and how business rules support procurement compliance.
• Works in tandem with the Finance Center of Excellence (FCOE) Implementation Team to test and complete annual system upgrades.
• Skill in organizing, tracking, and maintaining procurement data with accuracy.
• Ability to work autonomously and as part of a team.
• Ability to effectively communicate, both verbal and written communications.
• Ability to perform, organize and prioritize tasks.
• Ability to interact professionally with all levels of staff.
• A bachelor’s degree in business, finance, supply chain management, or a closely related field or; An equivalent combination of education and experience substituting one year of business, finance, or supply chain management experience for each year of the required degree.
• Certification as State of Oklahoma Certified Procurement Officer Level 1 or must attain certification within 90 days.

Responsibilities

• Analyze procurement business processes and identify opportunities for system or workflow improvements within enterprise procurement systems, including Ivalua, PeopleSoft Financials, and related integrations and applications.
• Serve as a functional subject matter expert for enterprise procurement systems, including Ivalua, PeopleSoft Financials, and related integrations and applications.
• Collaborate with procurement leadership and agency partners to document business requirements, translate them into functional specifications, and support solution design.
• Assist in the configuration, testing, and validation of system enhancements, patches, new functionality, and integrations with related systems.
• Develop and maintain procurement process documentation, standard operating procedures, training materials, and job aids.
• Support end users through troubleshooting, issue resolution, and guidance on procurement policies, workflows, and system functionality.
• Perform data analysis to identify trends, compliance risks, performance gaps, or process bottlenecks.
• Partner with IT and OMES Financial Services to ensure procurement processes align with fiscal controls, reporting requirements, and statewide policies.
• Monitor system performance and procurement metrics; recommend improvements to enhance efficiency, accuracy, and transparency.
• Participate in project teams for system upgrades, new module implementations, statewide initiatives, or process re-engineering efforts.
• Maintain supplier, contract, and procurement data integrity to support statewide reporting and audit requirements.
• Ivalua functional administration and support.
• Business requirements and configuration requests.
• User acceptance testing and regression testing.
• Release management.
• Defect and enhancement tracking.
• Data validation and reporting.
• Security roles and workflow governance.
• Maintaining process maps and system documentation.
• Supporting integrations between Ivalua, PeopleSoft, and other enterprise applications.
• Supporting agency users after go-live.

Benefits

• Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.
• A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level