Procurement Associate

City of New York•New York, NY

3d•$80,000 - $80,000•Onsite

About The Position

The NYC Commission on Racial Equity (NYC CORE) is an independent 15-member commission responsible for engaging diverse communities to guide and assess the City’s racial equity planning process. NYC CORE provides accountability for New Yorkers, regularly evaluating the City’s progress on its racial requirements and goals. The Commission's staff is responsible for executing the Commission's day-to-day mission and setting its path to success. The Procurement Associate reports directly to the Senior Fiscal Associate / Agency Chief Contracting Officer and Operations and Administration Unit.

Requirements

2 or more years’ experience in procurement, purchasing, contract administration, accounts payable, and vendor management.
Knowledge of or demonstrated interest in New York City procurement.
Experience with New York City Financial Management Systems (FMS) or other procurement systems.
Great verbal and written communication skills; with experience communicating effectively with stakeholders at various organizational levels.
You are proactive, curious, receptive to feedback and eager to learn. You take initiative to build your knowledge, develop new skills, and become proficient in unfamiliar systems, policies, and procedures.
Excellent organizational and time-management skills, including the ability to take initiative, problem solving, balance competing priorities, work independently, pay close attention to detail, meet deadlines, and work well under pressure.
Strong proficiency with Microsoft Office.
Commitment to integrity, confidentiality, equitable procurement, customer service and responsible stewardship of public funds.
Commitment to racial equity and are seeking a values-aligned role that involves significant creativity and challenge.
Community organizing and engagement or customer service management experience.
Demonstrated commitment, competency and strong familiarity with issues affecting Black, Indigenous, Latinx, Asian, Middle Eastern, or Pacific Islander communities in New York City, or other marginalized groups
Background of living in, working within, or growing up as a member of communities facing historical oppression will contribute to your ability to guide the planning process.
A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.

Nice To Haves

Civil service exam MAY be required in the future.

Responsibilities

Obtain price quotes for goods and services, assist in gathering and researching information from vendors.
Prepare documentation for solicitation of goods and services; checking specifications for adequacy; analyzing bids and proposals for fair and reasonable pricing and/or responsiveness; and assessing whether bidders are responsible.
Manage assigned procurements throughout the lifecycle, under supervision and approval of the ACCO or procurement supervisor, including but not limited to Micro purchases, 5+10 Small Purchases, M/WBE Noncompetitive Small Purchases, and Intergovernmental Purchases.
Process assigned procurements through solicitation, evaluation, award, encumbrance, registration when required, written authorization and closeout.
Analyze and process assigned payment requests; including ensuring invoice information and its associated purchase orders align and that payments made is in accordance with budget allocations and fiscal year delivery periods.
Draft, finalize and submit all procurement public notices to various publication platforms.
Reviewing purchasing requisitions and procurement documents.
Support negotiations of prices and terms with vendors.
Provide vendors with written purchase orders, notices to proceed or other authorization only after all required internal and external approvals have been obtained.
Serve as liaison with and between agency end users, vendors, and oversight agencies.
Maintain and update procurement status reports and databases.
Utilize FMS and other City information systems to prepare contracts for registration, including conducting responsibility determinations, ensuring vendor registration in required data systems, coordinating contract execution, and securing required approvals.
Provide cross-functional administrative and operational support to the Operations and Administration Unit, including compliance tracking, recordkeeping, document preparation, reporting, project coordination, responding to information requests and assisting with special projects and process improvements.
Create an effective and collaborative work environment that supports innovation and excellence while centering community voice.
Embeds DEI and racial equity practices and tools into the everyday functioning of the Commission.
Other duties as assigned.