Procurement Associate

INEOS•Alvin, TX

4d•Onsite

About The Position

The O&P USA procurement team is chartered to significantly improve the way third party spend is managed, thereby establishing procurement as a major strategic lever and equal contributor to the success of the business. In support of this charter, the primary role of the Procurement Associate is to assure site material and service requirements are met to keep the process units operating profitably and capital projects supplied for timely construction. Maximize contribution to the company’s bottom line through optimum cost savings, which includes negotiated cost reductions, cost avoidances, and working capital reductions. The position reports to the Manufacturing Procurement Manager. The physical location will be at the manufacturing facility primarily serving Procurement’s on-site partners, however, the Procurement Associate may be requested to provide support for other O&P locations. The Procurement Associate will have direct responsibility and accountability for ensuring the procurement process is followed, to assure that requisitions are converted to accurate purchase orders and that transactions with our suppliers are executed flawlessly.

Requirements

High School Diploma or equivalent required
Minimum of 2 years experience in a purchasing organization or function required with proven, high quality procurement/commercial skills for Grade 29.
Some negotiation experience
Demonstrated excellent communication skills
Strong computer skills and SAP experience
Microsoft Excel and Access database experience helpful

Nice To Haves

More experience or education may justify the higher grade 30 placement.

Responsibilities

Processing of Purchase Orders
Assurance that purchase orders or contracts are in place for all contractors performing work at the site.
Maintains purchase order files, both active and closed
Manage open orders – including tracking spend for quarterly and annual orders, tracking delivery and expediting when required
Reconciliation of open Purchase Orders and blocked invoices
Assuring that due procurement process is followed in the placement of all third party spend
Support Procurement strategies
Identify, select, review and qualify vendors.
Negotiation of simple changes to Terms and Conditions
Vendor Management
Maintains and increases knowledge of assigned commodities
Maintains vendor call out listings and after hours duty information
Assists in maintaining Vendor files and Vendor Master information
Negotiations with Vendors
Actively pursues savings and inventory reduction opportunities and better payment terms with suppliers
Assisting Procurement Specialists with the development of negotiation strategies
Negotiating small supply contracts with the support of the Procurement Specialists
Teamwork
Backs up other Procurement Associates when on vacation or out of the office
Shares in after hours duty rotation
Works closely with Procurement Specialists to effect streamlined transactions
Working with Procurement Specialists and site users to provide input in the development of Procurement strategies
Updates Procurement Website
Mentors less experienced Procurement Associates when assistance is requested
Assists with SAP training of co-workers when necessary
Assurance that contractors are safety pre-qualified
Insisting all contractors adherence to safety requirements and work on corrective plans with those who fall short of expectations
Drive the right behaviours through encouraging participation in each site’s safety observation programs.
Modelling correct behaviours (“Walking the talk”)
Continuous improvement
Challenge old ways of doing things and continuously improve and streamline processes
Create time saving tools and systems
Automate processes to create space for team to move into greater areas of responsibility and increased levels of performance.
Utilize lean sigma principles as tool for resolution of improvement opportunities
Actively works to identify and rectify opportunities for self improvement and process improvement