Procurement Associate

First Global Management Services, Inc.•New York, NY

2d•$77,500 - $89,100•Hybrid

About The Position

The Procurement Associate is responsible for managing the end-to-end supplier onboarding process while supporting procurement operations across the business. This role partners with internal stakeholders including Legal, Risk & Compliance, Finance, Operations and business teams to ensure suppliers are onboarded efficiently, compliantly and in accordance with company policies. The Procurement Associate serves as the primary point of contact for supplier onboarding, coordinating vendor due diligence, contracting, approvals, system setup and supplier communications. The role also supports procurement initiatives through reporting, process improvements, supplier data management and procurement administration to deliver an efficient supplier experience while reducing risk and improving operational effectiveness.

Requirements

3-5 years of experience
Legal terminology knowledge within Americas, APAC and EMEA
Proficiency in using Microsoft Office, Google software and Salesforce
Familiarity with contract lifecycle management systems, supplier management software and Salesforce
Past experience in event or conference planning or with agency operations
Demonstrate and maintain high ethical standards and professionalism
Proven ability to manage multiple contracts and responsibilities simultaneously, prioritize workload, manage expectations and maintain attention to detail
Excellent time management skills with proven ability to meet deadlines
Highly motivated, able to work independently and exhibit strong work ethic
Ability to work in a global environment and adapt to differences among cultures
Ability to cope in complex and potentially stressful situations
Requires the ability to work and cooperate with other employees and third parties at all levels and from diverse backgrounds to exchange ideas, information and opinions to facilitate the task at hand
Excellent oral and written communication skills

Nice To Haves

Bachelor's Degree Preferred

Responsibilities

Accountability for contracts assigned
Manage and review various supplier contracts with internal business partners and external third parties
Manage agreements within defined parameters that limit FIRST risk and maximize savings opportunities
Ensure clear communication with contract stakeholders regarding contract requirements and deadlines
Cultivate and maintain collaborative relationships with internal stakeholders
Assess and manage risk throughout contract lifecycle
Serve as an internal primary point of contact for business units requiring contract review and support
Address and advise on contract related questions
Conduct thorough review of contract terms for compliance and accuracy within defined parameters
Identify and flag potential risks within contract terms and escalate as appropriate
Contribute to management and improvement of processes
Administrate the contracting inbox, ensuring timely review and appropriate delegation of work
Accurately maintain all contract records and terms in the contract lifecycle management and other cloud-based systems
Coordinate efficient routing of documents for appropriate and required approvals and signing
Recommend changes that will enhance efficiency in how contract lifecycle is managed
Support maintenance of department standard operating procedures
Administer the complete supplier onboarding lifecycle from intake through supplier activation.
Act as the initial point of contact for suppliers throughout the onboarding process.
Review supplier submissions for completeness and coordinate collection of required documentation.
Monitor onboarding progress and proactively resolve delays or issues.
Communicate onboarding requirements and status updates to internal stakeholders and suppliers.
Maintain accurate supplier records and documentation throughout the supplier lifecycle.
Support procurement activities across multiple business units.
Coordinate execution of supplier agreements and routing for internal approvals and signatures.
Assist with supplier renewals, updates and ongoing supplier maintenance.
Support RFPs, RFIs and sourcing activities as required.
Maintain procurement documentation, templates and standard operating procedures.

Benefits

Medical, Dental & Vision, which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
401 (k)
Five Flexible Spending Accounts Options
Generous Paid Time Off Allowance
Employee Assistance Program (EAP)
Life, Disability & Pet Coverages
Wellness Stipend
Mobile Phone Allowance
Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
Aura Identity Theft Protection
Discretionary Bonus Structure
Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.