Procurement and Logistics Coordinator

Pacific Federal Management • Hagatna, GU

23h • Onsite

About The Position

The Procurement and Logistics Specialist is responsible for sourcing, negotiating, and purchasing goods and services in alignment with the company’s quality, quantity, and cost expectations. This role also coordinates and optimizes the movement of goods, materials, and equipment to ensure timely, cost-effective, and efficient delivery. This involves planning logistics processes, managing shipments and inventory, liaising with suppliers and carriers, and ensuring compliance with regulations and company policies. The role supports inventory tracking and supplier management to ensure timely delivery and optimal inventory levels.

Requirements

• One year of relevant experience required.
• Strong understanding of procurement and logistics processes, supplier management.
• Strong understanding of international shipping procedure.
• Strong organizational, administrative, and time management skills.
• Excellent written and communication skills.
• Strong verbal and written communication skills.
• Strong problem-solving skills.
• Ability to negotiate.
• Proficient in Microsoft Office Suite or similar software.
• Valid Guam Driver’s License.

Nice To Haves

• Bachelor’s degree in supply chain management, business administration, accounting, or any related field is preferred.

Responsibilities

• Source and procure goods and services in accordance with company needs and standards.
• Evaluate, negotiate, and administer purchase agreements with suppliers.
• Work side-by-side with Warehouse Specialist to track inventory levels and restock supplies and materials as needed.
• Serve as the main point of contact for suppliers, address inquiries, concerns, and quality issues.
• Maintain accurate records of purchases, pricing, and inventory in tracking systems.
• Track tools and equipment issued and ensure proper documentation.
• Collaborate with internal departments to forecast supply needs and manage delivery timelines.
• Ensure all procurement activities comply with internal policies and budget guidelines.
• Ensure the warehouse and office is clean, organized, and compliant with safety regulations.
• Source and coordinate with freight forwarders to manage shipments, ensuring cost-effective solutions without compromising service quality.
• Coordinate inbound and outbound logistics to ensure timely, accurate, and cost-effective movement of goods and materials.
• Manage shipping and receiving processes, including scheduling, documentation, and communication with carriers, freight forwarders and suppliers.
• Track and monitor shipments, proactively addressing delays or issues and providing updates to relevant departments and/or projects.
• Maintain accurate logistics records, including shipping documents and delivery confirmations.
• Ensure compliance with applicable transportation, safety, and customs regulations (local and international).
• Collaborate with warehouse, other department and project teams to align logistics planning with operational and project requirements.
• Resolve delivery discrepancies, damaged goods, or freight claims in a timely and professional manner.
• Coordinate urgent or special logistics requests, such as time-sensitive equipment mobilizations or high-priority shipments.
• Prepare reports and analyze logistics performance data to support decision-making and process improvements.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level