Procurement and Logistics Assistant

War Child Alliance

6d

About The Position

The Procurement & Logistics Assistant provides administrative, logistical, and operational support to the country office programs and operations. The role focuses on documentation, filing, admin works, follow-ups with suppliers, supporting procurement and logistics processes, and supporting the operations team to ensure smooth operations.

Requirements

• Minimum 2 years of relevant experience in finance, logistics, or procurement within NGOs, preferably with an INGOs.
• Strong computer skills, Microsoft office, especially Excel and Word.
• Valid driving license and willingness to travel.
• Flexibility and hands-on mentality.
• Knowledge of local market conditions.
• Strong social and communication skills.
• Advanced reporting and writing skills.
• Excellent management skills, teamwork, and flexibility.
• Advanced oral and written skills in English and Arabic.

Nice To Haves

• Demonstrated knowledge of logistics and procurement is an added value.
• Hebrew is an advantage.

Responsibilities

• Assist the technical team to identify specifications, conduct supplier field visits and market assessment.
• Assist in collecting quotations and required supplier documentation in the oPt.
• Support RFQs and RFPs (including ToR, bid evaluations, contracts, and POs).
• Assist in reviewing price quotations, prepare evaluations, and negotiate prices to ensure cost-effectiveness.
• Obtain approvals, prepare award/unsuccessful letters, and maintain procurement documentation.
• Maintain and regularly update supplier databases and preferred supplier lists.
• Provide PR follow-up and inform applicants of the processing progress of their orders.
• Conducting field visit to the suppliers and implementing locations.
• Follow up with suppliers to confirm deliveries and obtain original invoices, receipts, and other supporting documents.
• Review delivery notes and resolve delivery issues or difference.
• Support in managing WC premises including: equipment management and count, office services, consumable and supplies, etc.
• Assist in implementing the fleet management cycle.
• Conducting field visits to War Child Offices to follow up on office needs.
• Assist in monitoring supplier performance and adherence to contracts and delivery timelines.
• Maintain organized records: contracts, POs, trackers, supplier databases, audit documentation.
• Update the procurement trackers and provide information to stakeholders.
• Support in preparing inventory reports (assets, lists, mapping).
• Ensure contract follow-up is up to date with suppliers and consultants.
• Support the Operations team with filing, scanning, photocopying, archiving, and maintaining the administrative workflow between Procurement, Logistics, and Finance.
• Prepare supporting documents for financial payments in coordination with the Finance Team.
• Prepare payments bank cheques and bank transfers.
• Follow up with suppliers for original invoices, receipts, and supporting docs.
• Follow up with WC Staff on Procurement and Logistics tasks.
• Assist in annual audits of procurement and logistics files.
• Perform any additional duties assigned by the Procurement and Logistics Senior Officer.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed