Procurement and Contracts Specialist

Noble Panacea•Irvine, CA

22h

About The Position

We are seeking a detail‑oriented and proactive Procurement & Contracts Specialist to join our team. This role is responsible for sourcing high‑quality materials and services, supporting the management of competitive contracts, and ensuring timely, cost‑effective purchasing to support our operational needs. As a subject matter expert, the role will lead and collaborate with business units in establishing quality improvements, process efficiencies, managing risks and maintaining positive relationships with stakeholders across Noble Panacea’s global operations. This position reports to the Procurement & Contracts Manager.

Requirements

Bachelor’s degree in supply chain management, business administration, or related field
5+ years of experience managing procurement processes, including strategic sourcing, RFP development, and vendor selection
5+ years of experience managing SaaS contracts and vendor agreements.
Experience with ERP or procurement software (SAP) or project management software (Monday.com)
Advanced Microsoft Excel proficiency.
Attention to detail
Strong negotiation, communication, and analytical skills
Vendor relationship management
Cost analysis and budgeting
Strong problem-solving to resolve procurement challenges efficiently and independently.
Track record of cross-functional collaboration with legal, finance, and operations teams.
Ability to prioritize and manage multiple procurement projects under tight deadlines.

Nice To Haves

Experience in the luxury sector (e.g., high-end skincare) is a plus, but not required.
Professional certifications (CPSM, CPP, CSCP) are a plus

Responsibilities

Support the procurement process, including sourcing, evaluating, and selecting suppliers based on quality, cost, and delivery performance
Support the Procurement & Contracts Manager in commercial negotiations, pricing, terms, and contracts to secure the best value
Create, process, and track purchase orders to ensure timely delivery
Monitor inventory levels and collaborate with internal teams to forecast demand
Conduct market research to identify cost‑saving opportunities and mitigate supply risks and report findings to the Procurement Department
Maintain accurate supplier records, contracts, and performance metrics
Work alongside the Operations Department to resolve issues related to delivery delays, quality discrepancies, or invoice mismatches to received material.
Evaluate supplier performance regarding compliance with procurement policies and ethical standards
Act as a project manager to carry out the procurement process from start to finish using Monday.com software
Perform periodic reporting to the Procurement & Contracts Manager and Director of Finance about sourcing progress, cost saving achieved, major procurement activities, risks and mitigation plans.
Support departments in drafting request for proposals (RFPs), terms of reference, evaluation criteria and sole-source justifications.
Support in evaluating current procurement processes, identifying gaps and implementing improvements to increase operational effectiveness and standardization.
Maintain and optimize the company's Contract Lifecycle Management (CLM) system
Analyze the financial aspects of bids and proposals throughout the procurement process to ensure cost-effectiveness and compliance.
Communicate effectively with both technical and business stakeholders to drive clarity and alignment.