Procurement and Contract Specialist

City Schools Of Decatur•Decatur, GA

1d•Onsite

About The Position

The Procurement and Contract Specialist, under the direction of the Executive Director of Finance, is responsible for supporting all activities related to the procurement and payment of goods and services for the school district.

Requirements

A Bachelor's degree in business administration, public administration, accounting or a directly related field
Four years of specific experience in a purchasing environment
Proficiency with office software, spreadsheets, management and analysis of purchasing data
Demonstrated negotiation skills
Two (2) years of experience managing a P-Card program

Nice To Haves

Four years of additional related work experience may be substituted for a bachelor's degree
Two (2) years of purchasing experience in a public sector setting
Two (2) years of specific experience preparing competitive solicitation
National Contract Management Association contract management certificate or other relevant procurement or contract certificate or certification

Responsibilities

Serves as an internal and external point of contact for matters related to contracts and procurement
Reviews and approves purchase order requests; Issues and distributes purchase orders
Adheres to all Federal, State, and local rules, laws, regulations, guidelines and processes associated with the procurement of and payment for goods and services for the school district
Articulates conditions of contract monitoring and management to ensure accurate reporting, compliance, optimal pricing, and cost effectiveness of all procurement efforts
Fosters positive working relationships with all internal stakeholders, agencies and suppliers
Prepares requests for information (RFI) and requests for proposal (RFP) in accordance with district policies, legal requirements and internal customer specifications
Ensures that an appropriate number of bids are solicited; maintains detailed records and tracking of all bids and assists stakeholders in finding pre-bid contracts where applicable
Maintains a master contract list and tracks YTD spending against contracts in force
Notifies the Executive Director of Finance when real expenditures for an individual supplier necessitate the need for additional approvals or additional processes to be followed
Establishes a process and schedule to track and monitor supplier performance, compliance, and renewals
Sends out supplier renewal notices in accordance with the terms and conditions of individual supplier contracts
Notifies internal customers at least 90 days in advance of upcoming contact renewals, further in advance if required, in order that a bid or review may take place, such that contract renewal notification and timeline conditions may be met
Completes all E-Verify reporting and is responsible for records maintenance in accordance with E-Verify laws, guidelines, and regulations
Works with general counsel to generate final verbiage, wording, terms and conditions of contracts before recommending the district enter into such
Communicates and collaborates with colleagues, supervisors, and the public
Prepares letters, reports, memorandums, agendas and/or charts from notes, verbal instructions
Participates in training programs to increase skills and proficiency; maintains knowledge of available state bids
Maintains confidentiality and professionalism